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OPS Special Board Meeting December 15, 2011, ORLEANS PARISH SCHOOL BOARD SPECIAL BOARD MEETING McDonough #35 High School Auditorium 1331 Kevlar Street New Orleans, LA 70116 December 15, 2011 5:00PM

How to fill out special board meeting

How to fill out a special board meeting:

1. Determine the purpose: Identify the specific reason for calling a special board meeting. It could be for discussing urgent matters, making important decisions, or addressing critical issues that cannot wait for the next regular meeting.
2. Notify the board members: Send out a formal notification to all board members, notifying them about the special board meeting. Include the date, time, location (if offline), and any relevant documents or materials that need to be reviewed beforehand.
3. Create an agenda: Develop a clear and detailed agenda outlining the topics to be discussed during the special board meeting. Organize the agenda in a logical order, placing the most pressing matters at the beginning. Share the agenda with all board members well in advance, allowing them to prepare and contribute effectively.
4. Assign roles and responsibilities: Determine any specific roles or responsibilities that need to be assigned for the meeting. This could include designating someone to take minutes, moderating the discussion, presenting reports, or managing any technological aspects such as screen sharing or remote participation.
5. Gather necessary information: Before the meeting, ensure that all relevant information, reports, data, or proposals are provided to the board members. This allows them to review and analyze the material ahead of time, promoting a productive and informed discussion during the meeting itself.
6. Conduct the meeting: As the meeting begins, ensure that all participants are present and have the necessary access to the platform or resources required for the meeting. Follow the prepared agenda, allowing time for discussion, deliberation, and decision-making on each topic. Encourage active participation from all board members and ensure that the meeting remains focused and on track.
7. Document decisions and actions: During the meeting, assign someone to take accurate minutes, capturing the key points discussed, decisions made, and actions assigned to individuals. These minutes will serve as an official record and can be distributed to all board members after the meeting for reference and follow-up.

Who needs a special board meeting:

1. Organizations facing urgent or time-sensitive issues that cannot wait for the next regular board meeting may need a special board meeting. Examples could include addressing financial crises, responding to legal matters, resolving disputes, or making critical decisions that require immediate attention.
2. During times of significant change or upheaval, such as mergers, acquisitions, or restructuring, a special board meeting may be necessary to discuss and decide on relevant actions or strategies.
3. Nonprofit organizations may need special board meetings to address specific regulatory requirements, grant applications or approvals, significant fundraising initiatives, or major policy changes.

In summary, a special board meeting is crucial when there is a pressing need to address specific matters that cannot be adequately handled in the regular course of board meetings.

For pdfFiller’s FAQs

What is special board meeting?

A special board meeting is a meeting called by the board of directors to address a specific and urgent issue that requires immediate attention.

Who is required to file special board meeting?

The board of directors is required to file a special board meeting.

How to fill out special board meeting?

Special board meetings can be filled out by drafting an agenda, notifying all board members, holding the meeting, and documenting the decisions made.

What is the purpose of special board meeting?

The purpose of a special board meeting is to address urgent matters that cannot wait until the next regular meeting.

What information must be reported on special board meeting?

The decisions made, discussions had, and any actions taken during the special board meeting must be reported.

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