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MONTHLY GENERAL LEDGER (To be submitted with Monthly Event Summary) (Please record charitable gaming receipts and disbursements only) Charity Name: License Number: Bank or Financial Institution: Account

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How to fill out monthly general ledger to

How to fill out a monthly general ledger:

01

Start by gathering all financial transactions: Collect all receipts, invoices, and other financial documents related to your business activities during the month.

02

Categorize the transactions: Create different categories or accounts in your general ledger to accurately record each transaction. Common accounts include sales, expenses, assets, liabilities, and equity. Assign each transaction to the appropriate account.

03

Enter the transaction details: In your general ledger, enter the date of the transaction, a brief description, reference number (if applicable), and the corresponding debit and credit amounts for each account. Ensure that the debits and credits balance out.

04

Calculate account balances: At the end of each month, calculate the balance for each account by adding up the debits and credits. Update the balances accordingly.

05

Prepare financial statements: Use the information in your general ledger to create financial statements such as a balance sheet, income statement, and cash flow statement. These statements provide an overview of your business's financial performance.

Who needs a monthly general ledger:

01

Small business owners: A monthly general ledger helps small business owners track their financial transactions and monitor their business's financial health. It provides a comprehensive view of income, expenses, assets, and liabilities.

02

Accountants and bookkeepers: Accountants and bookkeepers often use the general ledger to maintain accurate financial records for their clients. It helps them prepare financial statements, analyze business performance, and provide valuable insights and advice.

03

Auditors and tax authorities: Auditors and tax authorities may require access to the general ledger to verify the accuracy of financial statements, ensure compliance with tax regulations, and conduct audits. The general ledger provides a detailed record of all financial activities, making it an essential resource for audits and tax inspections.

Overall, the monthly general ledger is an important financial tool that allows businesses to track and manage their financial transactions, ensure accurate reporting, and make informed business decisions.

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