Get the free EGM Proxy Form - Chong Hing Bank

(a Hong Kong incorporated limited liability company) (Stock Code: 01111) FORM OF PROXY 1 Number of shares to which this form of proxy relates I/We 2, of, registered shareholder(s) of Chong Hing Bank

How to fill out egm proxy form

How to fill out an EGM proxy form:

1. Obtain the EGM proxy form: The EGM proxy form can typically be obtained from the organization or company hosting the Extraordinary General Meeting. It may be available on their website or through their administrative office.
2. Read the instructions: Before filling out the form, carefully read the instructions provided. These instructions will guide you through the process and ensure that you provide accurate and complete information.
3. Identify the necessary details: The EGM proxy form will require certain information from you. This includes your name, contact details, and any relevant shareholder identification number or account details. Ensure that you have this information readily available before starting to fill out the form.
4. Understand the resolution(s): The EGM proxy form will often include details about the resolution(s) being voted on during the meeting. Take the time to understand the nature of these resolutions to make an informed choice when appointing a proxy.
5. Appoint a proxy: Determine who will be your proxy, i.e., the person who will represent and vote on your behalf at the EGM. The form will require the proxy's details, including their name, contact information, and any additional information required by the organization or company.
6. Specify voting instructions: If you have specific instructions for the proxy regarding how they should vote on particular resolutions, indicate these clearly on the form. This ensures that your voice is heard and that your proxy votes in alignment with your preferences.
7. Date and sign the form: Once you have completed filling out the EGM proxy form, ensure that you date and sign it. This signature signifies your agreement to appoint the designated proxy and authorizes them to act on your behalf during the EGM.

Who needs an EGM proxy form:

1. Shareholders unable to attend the EGM: An EGM proxy form is required by shareholders who are unable to physically attend the Extraordinary General Meeting but still wish to participate in the voting process. By appointing a proxy, they can ensure their voice is heard and their votes are cast.
2. Shareholders with conflicting schedules: Shareholders who have conflicting schedules or prior engagements that prevent them from attending the EGM can use the proxy form to have someone else represent them and cast votes on their behalf.
3. Shareholders seeking representation: If shareholders feel that they lack the necessary knowledge or expertise to make informed decisions during the EGM, they can appoint a proxy who may possess the required expertise and experience to represent their interests effectively.

In summary, to fill out an EGM proxy form, obtain the form, read the instructions, provide necessary details, understand the resolutions, appoint a proxy, specify voting instructions if needed, date and sign the form. EGM proxy forms are needed by shareholders unable to attend the EGM, those with conflicting schedules, and individuals seeking representation.

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