Get the free Invitation of quotation for Teaching Material for - AIIMS Patna

Inquiry No. AIMS/Pat/Store/tech. Mat/Pharmacology. DEP./2015/ Date: 26/03/2015 Invitation of quotation for Teaching Material for Pharmacology Department. Sealed Quotations are hereby invited by the

How to fill out invitation of quotation for

How to fill out an invitation of quotation form:

1. Fill out the header: Include the name and contact information of your company or organization, as well as the date and the title "Invitation of Quotation."
2. Provide a brief introduction: Explain the purpose of the invitation of quotation, such as seeking competitive bids for goods or services.
3. Specify the scope of work: Clearly outline what goods or services you are looking to procure. Include details such as quantity, specifications, and any special requirements.
4. Set the deadline for submission: State the date and time by which interested vendors must submit their quotations. Be sure to provide ample time for vendors to prepare and submit their bids.
5. Include submission instructions: Clearly outline how vendors should submit their quotations, whether it is through email, mail, or in person. Include any specific formatting or labeling requirements.
6. Request for pricing details: State the required information that vendors need to include, such as itemized pricing, discounts, and any additional charges.
7. Specify evaluation criteria: Outline the factors that will be considered when evaluating the quotations, such as price, quality, delivery time, experience, or other relevant factors.
8. Provide contact information: Include the name, designation, and contact details of the person or department that vendors can reach out to for any clarifications or queries.
9. Reiterate important dates: Remind vendors of the deadlines for submission and any other important dates related to the quotation process.

Who needs an invitation of quotation for?

1. Businesses: Businesses often use invitations for quotation when they need to procure goods or services from external vendors. This helps them compare and evaluate different offers from potential suppliers before making a purchasing decision.
2. Government organizations: Government agencies and other public institutions often issue invitations for quotation to ensure fair and transparent procurement processes. This helps them obtain the best value for taxpayers' money and promote healthy competition among vendors.
3. Non-profit organizations: Non-profit organizations may also use invitations for quotation when they need to acquire goods or services for their operations. By seeking multiple quotations, they can select the most cost-effective option and make the most efficient use of their resources.

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What is invitation of quotation for?

Invitation of quotation is used to request prices and proposals from potential suppliers for a specific product or service.

Who is required to file invitation of quotation for?

Typically, procurement departments or individuals responsible for purchasing goods or services are required to file invitation of quotation.

How to fill out invitation of quotation for?

Invitation of quotation can be filled out by providing details about the required product or service, specifications, quantity needed, delivery deadlines, and any other relevant information.

What is the purpose of invitation of quotation for?

The purpose of invitation of quotation is to gather competitive price proposals from different suppliers to ensure the best value for the purchasing organization.

What information must be reported on invitation of quotation for?

Information such as the scope of work, technical specifications, delivery requirements, payment terms, and evaluation criteria must be reported on the invitation of quotation.