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THE UNIVERSITY OF HONG KONG CONVOCATION Ordinary General Meeting Thursday, June 20, 2013, NOTES ON PROXY FORM 1. If you are unable or do not intend to attend the Ordinary General Meeting, you may,

How to fill out or form convocation website

How to Fill Out a Form on a Convocation Website:

1. Visit the convocation website: Start by accessing the convocation website. You can search for it using a search engine or use the provided URL if available.
2. Locate the form: Once on the convocation website, navigate to the section that contains the form you need to fill out. This could be a separate page or part of a larger webpage.
3. Read the instructions: Before filling out the form, carefully read any instructions provided. These instructions may include specific guidelines or requirements for filling out the form correctly.
4. Enter your personal information: Start by entering your personal information in the designated fields. This typically includes details like your full name, contact information, student ID, and any other information required.
5. Provide necessary documents: Some convocation forms may require you to submit supporting documents or evidence, such as a valid ID, transcripts, or proof of completion of required courses. Make sure you have these ready and attach them as instructed.
6. Select your preferences: Depending on the convocation form, you may be asked to indicate your preferences for the ceremony, such as the location, date, or time. Choose the options that best suit your preferences.
7. Review and submit: Once you have completed filling out the form, take a moment to review all the information you have provided. Check for any errors or omissions and make necessary corrections. When you are confident that everything is accurate, submit the form following the instructions provided.

Who Needs a Convocation Form:

1. Students graduating: A convocation website and its associated form are typically required by students who are graduating from their academic programs. It allows them to request participation in the convocation ceremony and provide necessary information for planning the event.
2. University or college administration: The convocation form is also important for the administration of the university or college. It helps them gather the required information and preferences from graduating students to ensure a smooth and well-organized convocation ceremony.
3. Event organizers: The organizers responsible for planning the convocation ceremony rely on the filled out forms to allocate resources, estimate attendance, and make necessary arrangements. The information provided in the forms allows them to create a memorable experience for the graduates.

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