Get the free Proxy notes and form OGM 2008 - University of Hong Kong

THE UNIVERSITY OF HONG KONG CONVOCATION Ordinary General Meeting Thursday, June 26, 2008, NOTES ON PROXY FORM 1. Under paragraph 24 of the Rules of Convocation, votes may be cast at the Ordinary General

How to fill out proxy notes and form

1. Start by obtaining the proxy notes and form from the relevant authority or organization. This may involve contacting the organizers of a meeting or event, or accessing the necessary documents online.
2. Begin filling out the proxy notes by providing your personal information. Typically, this includes your name, address, contact details, and any other requested identification information.
3. Next, carefully review the instructions and guidelines provided on the proxy notes and form. Pay attention to any specific requirements or sections that need to be completed.
4. Determine the proxy's responsibilities and powers. Determine whether you'll be appointing a general proxy, who can vote on your behalf and make decisions in your absence, or a specific proxy, who is authorized for a particular task or topic.
5. Clearly indicate the duration of the proxy's authority. This could involve specifying a specific meeting or event during which the proxy is valid, or it could cover a longer period of time.
6. If applicable, state any specific instructions or conditions for the proxy. For instance, you may want to specify how you want them to vote on certain issues or indicate any restrictions they should adhere to.
7. Sign and date the proxy notes and form at the designated spaces. Make sure your signature is legible and matches the name provided.
8. Ensure that the completed proxy notes and form are submitted or delivered to the appropriate individual or organization as instructed. This may involve mailing the documents, submitting them online, or delivering them in person.

Who needs proxy notes and form?

1. Individuals who are unable to attend a meeting or event but still want their voice to be represented and their vote to be counted.
2. Shareholders or members of organizations who are unable to personally attend annual general meetings or other important gatherings.
3. Anyone who wants to delegate their decision-making authority to another person for a specific task or topic.

In summary, filling out proxy notes and forms involves providing personal information, understanding the proxy's responsibilities, specifying the duration and instructions for the proxy, signing and dating the documents, and submitting them to the appropriate authority. Proxy notes and forms are commonly needed by individuals who cannot attend meetings, shareholders of organizations, and anyone requiring the delegation of decision-making authority.

For pdfFiller’s FAQs

What is proxy notes and form?

Proxy notes and form are documents used to authorize someone to act on behalf of another party.

Who is required to file proxy notes and form?

Any individual or entity who wants to appoint a proxy to represent them in a specific matter.

How to fill out proxy notes and form?

Proxy notes and form can be filled out by providing the necessary information about the appointer and the proxy, along with the specific details of the authorization.

What is the purpose of proxy notes and form?

The purpose of proxy notes and form is to legally authorize someone to act on behalf of another individual or entity in a specific matter or situation.

What information must be reported on proxy notes and form?

Proxy notes and form typically require information such as the names and contact details of the appointer and the proxy, the specific powers granted to the proxy, and any relevant dates.

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