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This document provides guidance to public authorities about the recordkeeping implications of choosing particular technologies and media for storing digital public records.
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How to fill out selecting and managing storage
How to fill out Selecting and managing storage media for digital public records
01
Assess the types of digital public records you will be storing.
02
Identify the volume of data to be stored and the expected growth.
03
Evaluate the different types of storage media available (e.g., hard drives, cloud storage, tape archives).
04
Consider the access speed and retrieval times required for the records.
05
Examine the security features of each storage option to protect sensitive information.
06
Determine the backup solutions to ensure data integrity and prevent loss.
07
Establish a budget for acquiring and maintaining the storage media.
08
Implement a system for organizing and categorizing stored records for easy access.
09
Regularly review and update your storage strategy to adapt to changing needs.
Who needs Selecting and managing storage media for digital public records?
01
Government agencies responsible for managing public records.
02
Archivists and records managers in both public and private sectors.
03
IT professionals involved in data storage and cybersecurity.
04
Legal entities that require compliance with data retention regulations.
05
Researchers and historians needing access to digital public records.
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What is Selecting and managing storage media for digital public records?
Selecting and managing storage media for digital public records involves choosing the appropriate technologies and methods to securely store and maintain digital public records, ensuring accessibility, durability, and compliance with legal standards.
Who is required to file Selecting and managing storage media for digital public records?
Typically, government agencies, public offices, and organizations that handle public records are required to file documentation related to the selection and management of storage media for digital public records.
How to fill out Selecting and managing storage media for digital public records?
To fill out the form for Selecting and managing storage media for digital public records, gather relevant information about the storage media being used, ensure it meets compliance standards, and provide details on the management practices implemented.
What is the purpose of Selecting and managing storage media for digital public records?
The purpose is to ensure that public records are preserved in a secure, organized, and accessible manner, facilitating long-term availability and protecting them from data loss or unauthorized access.
What information must be reported on Selecting and managing storage media for digital public records?
The reported information usually includes the type of storage media, its location, access protocols, management practices, and compliance with relevant regulatory requirements.
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