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Statement by person ceasing to hold office as auditor Pursuant to section 394 of the Companies Act 1985 as inserted by section 123 of the Companies Act 1989 J394 Company Number Name of Company Registered

How to fill out notes1where an auditor ceases

How to fill out notes1where an auditor ceases:

1. Start by gathering all relevant information about the auditor's cessation, such as the date of cessation, reason for cessation, and any other relevant details.
2. Clearly label the notes as "Notes on Auditor Cessation" or a similar title to ensure clarity and easy reference.
3. Begin by recording the date of the auditor's cessation at the top of the notes. This will serve as a reference point for future use.
4. Write down the precise reason for the auditor's cessation, whether it be retirement, resignation, termination, or any other applicable reason.
5. Include any additional information regarding the circumstances surrounding the auditor's cessation. This might include any impacts on ongoing audits, the process followed to find a new auditor, or any legal or regulatory requirements that need to be addressed.
6. If there are any specific actions that need to be taken following the auditor's cessation, outline them clearly in the notes. This could involve notifying relevant stakeholders, updating company records, or conducting an audit transition.
7. Ensure that the notes are comprehensive and organized, making it easier for someone to understand the complete picture of the auditor's cessation without further explanation.
8. Keep the notes in a secure and easily accessible location for future reference.

Who needs notes1where an auditor ceases?

1. Companies or organizations that have undergone an auditor cessation or are going through the transition process.
2. Internal audit teams or individuals responsible for managing the audit process within the organization.
3. External stakeholders, such as shareholders, investors, creditors, or regulatory bodies, who may require information regarding changes in the auditor.
4. Legal or compliance departments within the company, as they may need to ensure that all necessary legal and regulatory requirements are met.
5. Future auditors or audit firms that may be hired to replace the ceased auditor, as the notes can provide important context and information about the previous auditor's work.

The above guidance can help individuals and organizations effectively fill out notes1where an auditor ceases and understand who could benefit from such documentation.

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