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How to Use I9 Reciprocal Processing 1. Join the I9 Reciprocal Processing Consortium at http://www.cupahr.org/i9/submit.aspx 2. Go to http://www.cupahr.org/i9/index.aspx and enter the ZIP code for

How to fill out how to use i-9

How to Fill Out and Use the I-9 Form

1. Make sure you read and understand the instructions provided with the I-9 form. These instructions explain the purpose of the form and guide you through each section.
2. Section 1 of the I-9 form should be completed by the employee. The employee must provide their full name, date of birth, social security number, and email address (optional). They should also indicate their citizenship status and sign and date the form.
3. If the employee is not a U.S. citizen, they need to provide their alien registration number or USCIS number, as well as the expiration date of their work authorization, if applicable.
4. In Section 2 of the form, the employer or authorized representative must review the employee's documents to verify their identity and work authorization. The employer should fill in the employee's full name, the document title(s) presented, the issuing authority, document number, and expiration date (if applicable).
5. The employer or authorized representative must examine the original documents presented by the employee and determine if they appear genuine and relate to the person presenting them. Photocopies or scanned copies of documents are not acceptable.
6. The employer should record the document title(s) and information in Section 2, ensuring all required fields are completed accurately. The employer or authorized representative must also sign and date the form.
7. Section 3 of the I-9 form is only necessary for reverification or rehires. If an employee's employment authorization has expired, the employer must complete this section to reverify the employee's work authorization. Otherwise, this section can be left blank.
8. Anyone involved in hiring or completing the I-9 form should be familiar with the anti-discrimination provisions of the Immigration and Nationality Act (INA) to avoid any discriminatory practices.

Who Needs to Use the I-9 Form?

1. All employers in the United States are required to use the I-9 form to verify the identity and work authorization of their employees. This includes both citizens and non-citizens.
2. Every new hire, regardless of citizenship status, must complete and sign Section 1 of the I-9 form on or before their first day of employment.
3. Employers must make sure to follow the I-9 process for all employees, including part-time, temporary, and seasonal workers.
4. The I-9 form must be retained by the employer for a designated period, even after the employee's employment has ended. It is essential to keep the completed forms in a secure and accessible manner for potential audits by U.S. Immigration and Customs Enforcement (ICE) or other authorized government agencies.
5. It is important to note that certain employers, such as agricultural employers or those participating in the H-2A temporary agricultural worker program, must also comply with additional requirements and use specific versions of the I-9 form.

Overall, the I-9 form serves as an essential tool to ensure compliance with U.S. immigration laws and establishes the legal eligibility of employees to work in the United States.

For pdfFiller’s FAQs

What is how to use i-9?

I-9 is a form used for verifying the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file how to use i-9?

Employers are required to file the I-9 form for all employees hired in the United States.

How to fill out how to use i-9?

The I-9 form must be completed by both the employee and employer, with the employee providing documents to establish identity and work authorization.

What is the purpose of how to use i-9?

The purpose of the I-9 form is to verify that employees are authorized to work in the United States.

What information must be reported on how to use i-9?

The I-9 form requires the employee's personal information, documents establishing identity and work authorization, as well as the employer's information.

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