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JUSTIFICATION AND APPROVAL FOR ALLOWING AWARD OF CONTRACT WITHOUT COMPETITION (Section A must be completed by the User Department and then submitted to the Department of Purchasing & Contract Compliance)

How to fill out sole source justification form

How to fill out sole source justification form:

1. Start by entering the date and your contact information at the top of the form.
2. Fill out the details of the project or purchase that requires a sole source justification. Include the purpose, scope, and timeline of the project.
3. Explain why only one specific vendor or supplier can meet the requirements of the project. Provide detailed reasons and evidence to support your decision.
4. Outline any previous efforts made to obtain multiple quotes or bids for the project. Specify why those options were not feasible or suitable.
5. Include any relevant documentation or supporting materials, such as technical specifications or capabilities of the vendor.
6. If applicable, provide information on any previous experience or successful collaborations with the chosen vendor.
7. Review the completed form for accuracy and ensure all necessary information is included.
8. Obtain any required approvals or signatures as per your organization's procedures.

Who needs sole source justification form:

1. Organizations or departments that require goods or services that can only be provided by a single vendor or supplier.
2. Projects or purchases that have unique or specialized requirements which are fulfilled by a specific vendor.
3. Situations where multiple quotes or bids have been considered but none were deemed suitable or feasible for the project.
4. Government agencies or entities that must comply with procurement regulations and justify the selection of a sole source provider.

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What is sole source justification form?

The sole source justification form is a document that explains why a particular purchase should be made from a specific vendor without a competitive bidding process.

Who is required to file sole source justification form?

Any individual or department within an organization who wishes to make a non-competitive purchase from a specific vendor is required to file a sole source justification form.

How to fill out sole source justification form?

The sole source justification form typically requires the requester to provide detailed information about the product or service being purchased, the vendor being selected, and the reasons why a competitive bidding process is not feasible or practical.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide transparency and accountability in the procurement process by documenting the reasons for selecting a specific vendor without a competitive bidding process.

What information must be reported on sole source justification form?

The sole source justification form must include information such as the description of the product or service, the vendor's qualifications, the price quote, and the reasons for selecting the vendor without competition.