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JUSTIFICATION AND APPROVAL FOR ALLOWING AWARD OF CONTRACT WITHOUT COMPETITION (Section A must be completed by the User Department and then submitted to the Department of Purchasing & Contract Compliance)

How to fill out sole source justification form-qas

How to fill out sole source justification form-qas:

1. Begin by reading the instructions provided on the form. These instructions will guide you through the process and provide important details that need to be included in the form.
2. Start by entering the relevant information in the designated fields. This may include your name, the date, the project or purchase information, and any other required details.
3. Next, provide a clear and concise explanation as to why you believe the product or service you are requesting is only available from a sole source. This justification should highlight any unique features, specifications, or capabilities that make this particular source essential.
4. Be sure to include any supporting documentation or evidence that strengthens your case for sole source justification. This could include quotes or estimates from the vendor, market research reports, or any other relevant information that demonstrates the absence of comparable alternatives.
5. Additionally, outline any potential risks or negative consequences that may arise if the sole source justification is not approved. This helps to emphasize the importance of your request and the impact it may have on the project or organization.

Who needs sole source justification form-qas:

1. Government agencies or departments that are required to follow specific procurement guidelines often need to fill out sole source justification forms. These forms ensure transparency and accountability in the procurement process.
2. Organizations or companies working on projects that have specific requirements or unique needs may also need to complete sole source justification forms. This is particularly relevant when there is only one vendor or supplier capable of meeting those requirements.
3. Any individual or team responsible for making purchasing decisions should be familiar with sole source justification forms. This helps ensure that appropriate justifications are provided when necessary and that the procurement process is fair and objective.

Remember, filling out the sole source justification form-qas accurately and comprehensively is crucial to improve the chances of approval. Be sure to carefully follow the provided instructions and provide detailed justifications supported by relevant documentation.

For pdfFiller’s FAQs

What is sole source justification form-qas?

Sole source justification form-qas is a document used to justify the need to purchase goods or services from a sole source vendor.

Who is required to file sole source justification form-qas?

Any department or individual within the organization that wants to procure goods or services from a sole source vendor is required to file the sole source justification form-qas.

How to fill out sole source justification form-qas?

To fill out the sole source justification form-qas, provide detailed explanations for why the goods or services can only be obtained from a sole source vendor and why competition is not possible.

What is the purpose of sole source justification form-qas?

The purpose of sole source justification form-qas is to ensure transparency and accountability in the procurement process and to prevent favoritism or unfair practices.

What information must be reported on sole source justification form-qas?

The sole source justification form-qas must include detailed descriptions of the goods or services needed, the reasons for choosing a sole source vendor, and any pricing information available.

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