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MINUTES EXECUTIVEBOARD of the NashvilleAreaMetropolitanPlanningOrganization August15,2012 Attendees:MayorRogersAnderson, Mr. Paul Ballard(forViceMayorDianeNeighbors), Mayor Ernest Burgess, MayorJohnCoombs,
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01
Start by including the date, time, and location of the meeting at the top of the minutes.
02
List the names of the board members present and those who are absent.
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Record any necessary introductions or welcome remarks made at the beginning of the meeting.
04
Include a summary of the previous meeting's minutes and any actions or decisions that were discussed or taken.
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Document each agenda item discussed during the meeting, along with a summary of the main points and any decisions made.
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Keep track of any voting or polling outcomes on various issues.
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Make note of any action items or tasks assigned to board members, including deadlines and responsibilities.
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Conclude the minutes with any additional comments, announcements, or future meeting dates.
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Review, proofread, and distribute the minutes to the board members for approval.
Who needs minutes executive board of:
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Board members: Minutes serve as a permanent record of meetings and provide a reference point for future discussions and decision-making.
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Auditors or legal authorities: Minutes can be requested during audits or legal proceedings to provide insight into the decision-making process and ensure compliance with the organization's bylaws and policies.
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