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1 CHATHAM CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION SPECIAL BOARD MEETING AGENDA DATE: March 2, 2010, TIME: 5:00 P.M. M.E.D. Conference Room CHATHAM, NY John Warner, President Elizabeth Macfarlane,

How to fill out special board meeting agenda

How to fill out a special board meeting agenda:

1. Start by gathering all relevant information and documents related to the meeting. This may include reports, presentations, and any other necessary materials.
2. Begin the agenda by including the date, time, and location of the meeting.
3. Include a section for any necessary opening remarks or introductions. This can be used to welcome attendees and set the tone for the meeting.
4. Next, outline the objectives or goals of the meeting. Clearly state what the board hopes to achieve during the session.
5. Provide a section for previous meeting minutes and their approval. This is important for ensuring accountability and continuity within the board.
6. Include a space for any reports or presentations that will be given during the meeting. Assign time slots for each presenter to ensure efficient use of time.
7. Reserve time for any important discussions or decision-making. List the topics to be discussed and allocate an appropriate amount of time for each.
8. If there are any resolutions or action items to be voted on during the meeting, make sure to include them on the agenda.
9. It's also beneficial to include a section for any new business that may arise during the meeting. This allows for flexibility and addressing unforeseen issues.
10. Finally, make sure to include any announcements, upcoming events, or other relevant information before concluding the agenda.

Who needs a special board meeting agenda:

1. Board members: It is essential for all board members to have a clear and organized agenda to ensure everyone is on the same page and fully prepared for the meeting.
2. Executives and Management: Having a well-structured agenda allows executives and management to understand the topics and goals of the meeting, enabling them to provide relevant information and participate effectively.
3. Shareholders or stakeholders: While not always necessary, stakeholders may be invited to special board meetings to discuss specific matters. Providing them with an agenda beforehand helps them understand what will be discussed and allows them to come prepared.

In summary, a well-prepared and comprehensive agenda is vital for a successful special board meeting. It ensures that all participants are aware of the topics to be addressed and promotes efficiency and focus during the meeting.

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