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Explanatory note to employee
Access to Medical Reports Act 1988
Before you give your consent for an application to be made for a report giving medical
information, you should be aware that you have
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How to fill out explanatory note to employee
How to fill out an explanatory note to an employee?
01
Start by clearly stating the purpose of the explanatory note. This could be to explain a certain policy, to inform the employee about a violation or to provide clarification on a certain matter.
02
Address the employee by their full name and job title at the beginning of the note. This will ensure that the note is directed to the correct individual.
03
Provide a brief background or context to the issue at hand. Explain why the explanatory note is necessary and any relevant events or incidents that led to the need for clarification.
04
Clearly and concisely present the information or instructions that need to be communicated to the employee. Use clear and simple language, avoiding jargon or technical terms that the employee may not understand.
05
If applicable, include any supporting documents or references that can help the employee better understand the information provided in the note. This could include policies, procedures, or relevant company documents.
06
Clearly state any actions or expectations from the employee as a result of the explanatory note. This could include changes in behavior, adherence to specific policies, or the need to attend training or meetings.
07
Sign the explanatory note at the bottom, using your full name, job title, and contact information. This allows the employee to reach out for further clarification or to ask any questions they may have.
Who needs an explanatory note to an employee?
01
Employers or managers who need to provide clear and specific information to an employee regarding a certain matter.
02
Human resources departments who need to document and communicate certain policies, procedures, or violations to employees.
03
Employees themselves, who may request an explanatory note from their employer for their own personal or legal use.
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