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STANDARD BIDDING DOCUMENT Procurement of Small Works (up to Nu.4 million) Name of work: Construction of Gravity Pipe Irrigation for Blur Vegetable Group under Sprang Dzongkhag. Royal Government of

How to fill out procurement of small works

How to fill out procurement of small works:

1. Determine the scope of the small works project and gather all relevant information such as project specifications, drawings, and budgetary constraints.
2. Identify potential suppliers or contractors who specialize in the type of work needed for the project. Research their qualifications, experience, and track record to ensure they are capable of delivering the desired results.
3. Develop a procurement plan that outlines the procurement process for the small works project. This should include the evaluation criteria, timelines, and any applicable procurement regulations or policies that need to be followed.
4. Prepare the necessary procurement documents, such as the Request for Quotation (RFQ) or Invitation to Tender (ITT), clearly outlining the project requirements, evaluation criteria, and submission deadline.
5. Issue the RFQ or ITT to the identified suppliers or contractors, allowing them sufficient time to review the requirements and submit their proposals.
6. Once the proposals are received, evaluate them based on the predetermined criteria. This may involve conducting a technical evaluation of the proposals and comparing the prices offered.
7. Select the most suitable supplier or contractor based on the evaluation results. Notify them of their successful bid and negotiate any further details or terms if necessary.
8. Prepare the necessary contractual agreements or purchase orders with the selected supplier or contractor, clearly stating the terms, conditions, and deliverables.
9. Monitor the progress of the small works project to ensure compliance with the agreed-upon terms and conditions. This may involve conducting site visits, reviewing reports, and addressing any issues or concerns that may arise.
10. Upon completion of the small works project, evaluate the supplier or contractor's performance and take any necessary actions, such as providing feedback or initiating payment.

Who needs procurement of small works?

1. Construction companies or contractors looking to subcontract specific tasks or projects.
2. Facility or property management companies in need of repairs, maintenance, or small-scale renovations for their properties.
3. Government agencies or municipalities requiring small works projects, such as road repairs, landscaping, or infrastructure upgrades.
4. Non-profit organizations or charities seeking to undertake small construction or renovation projects for their facilities or initiatives.
5. Private individuals or homeowners looking to hire contractors for small-scale home improvement projects like painting, plumbing repairs, or electrical work.

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What is procurement of small works?

Procurement of small works refers to the process of purchasing goods or services that are below a certain value threshold.

Who is required to file procurement of small works?

Government agencies or organizations that are responsible for procuring goods or services.

How to fill out procurement of small works?

The procurement of small works can be filled out by providing details of the goods or services being procured, the proposed budget, and other relevant information.

What is the purpose of procurement of small works?

The purpose of procurement of small works is to ensure transparency, fairness, and efficiency in the purchasing process.

What information must be reported on procurement of small works?

Information such as the name of the supplier, description of goods or services, total cost, and procurement method must be reported.