Get the free PLANNING COMMISSION AGENDA

Planning Commissioners: James Chain Tim MacLean Gene Par ham Roy Ramsey Patrick Waller PLANNING COMMISSION AGENDA REGULAR MEETING August 13, 2015 2:00 p.m. Board of Supervisors Chambers Shasta County

How to fill out planning commission agenda

How to Fill out Planning Commission Agenda:

1. Start by gathering all relevant information and documents for the upcoming planning commission meeting. This may include project proposals, permits, maps, and any other necessary materials.
2. Create a clear and organized agenda template on a computer or in a physical format. This template should include sections for the meeting date, time, location, and any special instructions or announcements.
3. Begin filling out the agenda by outlining the meeting's purpose. Specify if it is a regular session or a special meeting, and provide a brief overview of the topics or projects to be discussed.
4. Include any necessary reports or updates from various departments or committees. This may include planning department updates, zoning reports, or environmental impact assessments.
5. List all scheduled presentations or public hearings and include the names of the individuals or groups presenting. Provide a brief description of each presentation or item to be discussed, and allocate an appropriate amount of time for each agenda item.
6. Add any action items that require a decision or vote from the planning commission. Clearly state what action is being requested and any necessary background information for the commission members to make an informed decision.
7. If applicable, include a section for public comment. Specify the rules and procedures for public comment, such as the time limit per speaker or any required sign-up process.
8. Finalize the agenda by double-checking for any errors or omissions. Ensure that all necessary attachments or supporting documents are included and properly labeled.
9. Distribute the completed agenda to all planning commission members, as well as any other stakeholders or individuals who should be informed about the meeting. Depending on the regulations, this may involve sending it via email, posting it on a website, or mailing physical copies.

Who Needs Planning Commission Agenda:

1. Planning commission members: The agenda serves as a guide for the members to review and prepare for upcoming meetings. It helps them understand the topics and items that will be discussed and allows them to come prepared to make informed decisions.
2. Presenters: Individuals or groups who are scheduled to present during the planning commission meeting need the agenda to know when their turn to present will be and to understand what is expected of them during their presentation. This helps them prepare their materials and ensure they cover all the necessary information.
3. Interested parties and the general public: The agenda provides transparency and allows interested parties and the general public to know what topics will be discussed during the planning commission meeting. This gives them an opportunity to attend the meeting and provide input or voice concerns related to the agenda items.

Note: The specific individuals or groups who need the planning commission agenda may vary depending on local regulations and practices.

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What is planning commission agenda?

A planning commission agenda is a document that outlines the items and topics to be discussed and decided upon during a planning commission meeting.

Who is required to file planning commission agenda?

Typically, the planning commission staff or secretary is responsible for preparing and filing the planning commission agenda.

How to fill out planning commission agenda?

To fill out a planning commission agenda, the person responsible should include the date, time, location of the meeting, list of topics or items to be discussed, and any supporting documents or information.

What is the purpose of planning commission agenda?

The purpose of a planning commission agenda is to provide transparency and structure to the planning commission meeting by informing the public and members of the commission about what will be discussed and decided upon.

What information must be reported on planning commission agenda?

The planning commission agenda should include the date, time, location of the meeting, list of topics or items to be discussed, any supporting documents or information, and any relevant deadlines or action items.