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This document contains the minutes from the regular meeting of the Mayor and City Council of Chandler, Arizona, held on May 9, 2013, detailing the agenda, attendees, discussions, and actions taken

How to fill out minutes of form regular

How to fill out Minutes of the Regular Meeting

1. Start with the date, time, and location of the meeting.
2. List the names of attendees and those who are absent.
3. Record the call to order and any opening remarks.
4. Document the approval of previous meeting minutes.
5. Note down the agenda items discussed, including who presented each item.
6. Summarize key points, decisions made, and any actions assigned to attendees.
7. Include any reports or announcements shared during the meeting.
8. Record the time of adjournment.

Who needs Minutes of the Regular Meeting?

1. Members of the organization or committee that held the meeting.
2. Stakeholders or interested parties who were unable to attend.
3. Legal or compliance officers who may require documentation of discussions and decisions.
4. Individuals responsible for follow-up actions assigned during the meeting.

People Also Ask about

How do you write minutes of a general meeting?

Minutes of meetings should include: the corporation's name and ICN. the type of meeting – directors', general or AGM. a copy of the notice for the meeting. the agenda that was issued before the meeting. the date, time and place of the meeting. the name of the chairperson. the names of all people at the meeting.

What is the best format for meeting minutes?

The format of the minutes should closely follow the format of the agenda. It's easier to record the minutes if the meeting follows the agenda. The minutes are generally taken down at the meeting in a rough format then later written or typed properly and fully, unless the meeting has been recorded.

How do you write minutes of a meeting in English?

Here's a simple template you can refer to next time you need to take meeting minutes: Organization Name. Meeting Minutes. Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: Approval of Agenda: Approval of Minutes:

What is the format of minutes of a general meeting?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

How do you write minutes for a meeting example?

What Should Be Included in Meeting Minutes? Actions taken or agreed to be taken. Next steps. Voting outcomes – e.g., (if necessary, details regarding who made motions; who seconded and approved or via show of hands, etc.) Motions taken or rejected. Items to be held over. New business. Next meeting date and time.

For pdfFiller’s FAQs

What is Minutes of the Regular Meeting?

Minutes of the Regular Meeting are official written records that document the proceedings, discussions, and decisions made during a scheduled meeting.

Who is required to file Minutes of the Regular Meeting?

Typically, the Secretary of the meeting or designated individual is required to file the Minutes of the Regular Meeting, ensuring they are maintained in the official records of the organization.

How to fill out Minutes of the Regular Meeting?

To fill out Minutes of the Regular Meeting, include the date, time, and location of the meeting, a list of attendees, a summary of discussions, decisions made, and any action items assigned to individuals or committees.

What is the purpose of Minutes of the Regular Meeting?

The purpose of Minutes of the Regular Meeting is to provide a clear and accurate record of what transpired during the meeting, which serves as a reference for attendees and assists in accountability and transparency.

What information must be reported on Minutes of the Regular Meeting?

The information that must be reported includes the date and time of the meeting, attendees, agenda items discussed, motions made, votes taken, outcomes, and any follow-up actions decided upon during the meeting.