Who uses the PS Form 3624?
An organization that intends to send mail at nonprofit standard mail prices should use the PS Form 3624. The organization must belong to one of the following categories: (1) Religious; (2) Educational; (3) Scientific; (4) Philanthropic; (5) Agricultural; (6) Labor; (7) Veterans; (8) Fraternal; (9) Qualified political committee; or (10) Voting registration official.
What is the purpose of the PS Form 3624?
The PS Form 3624 is an application for sending mail at nonprofit standard mail prices.
Is the PS Form 3624 accompanied by other documents?
Nonprofit organizations must submit:
(1) Evidence that the organization is nonprofit, including: (a) An Internal Revenue Service (IRS) letter of exemption from payment of federal income tax. (b) If an IRS exemption letter is not available, a complete financial statement from an independent auditor (such as a certified public accountant) substantiating that the organization is nonprofit. A statement from a member of the organization is not sufficient.
(2) Documents describing the organization’s primary purpose, such as: (a) Organizing instruments such as the constitution, articles of association, articles of incorporation, or trust indenture. The organizing instrument, including all amendments to the original, should bear the seal, certification, or signature of the Secretary of State or other appropriate state official. If one or more of these documents are not sealed, certified, or signed by state officials, an officer or other person authorized to sign for the applicant should submit a written declaration certifying that the documents are complete and accurate copies of the originals. (b) Materials showing how the organization actually operated during the previous 6 to 12 months and how it will operate in the future. Bulletins, financial statements, membership forms, publications produced by the organization, minutes of meetings, or a list of its activities may be used.
Qualified political committees must submit organizational or other documents confirming that the applicant is the state or national committee of the political party.
Voting registration officials must submit a copy of the statute, ordinance, or other authority establishing responsibility for voter registration.
What sections should be filled?
The applicant should fill only Part 1 of the application.
The complete name of the organization must be shown in item 1.
The name shown must agree with the name that appears on all documents submitted to support this application.
A complete address representing a physical location for the organization must be shown in item 2. If the applicant receives mail through a Post Office box, it should show its street address first and use alternate address for the box.
The applicant named in item 7 must be the individual submitting the application for the organization and must be a responsible official of the organization. Printers and mailing agents may not sign for the organization.
No additional organization categories may be added in item 9. To be eligible for the Nonprofit Standard Mail prices, the organization must qualify as one of the types listed.
The applicant must sign the application in item 15.
The application must be submitted to the Post Office in item 14 and on the date shown in item 17.
Where do I submit the PS Form 3624?
The completed PS Form 3624 must be submitted to the Post Office where Nonprofit Standard Mail mailings will be deposited, it should be specified in item 14 of the application. If the application is approved, the authorization will apply nationwide.
