Get the free Special Event Resource Guide - The University of Toledo - utfoundation

Special Event Resource Guide The Office of Special Events 2016 Index I. Introduction p. 3 II. Event Planning Basics p. 5 III. University Policies Procedures and Protocol p. 16 IV. Facilities. p. 22

How to fill out special event resource guide

How to fill out a special event resource guide:

1. Begin by gathering all relevant information about the event, such as the date, time, location, and theme.
2. Determine the purpose and goals of the event, as well as the target audience. This will help you in selecting the appropriate resources and activities for the guide.
3. Research and compile a list of resources that will be useful for the event. This can include local vendors, service providers, entertainment options, and any relevant permits or licenses that may be required.
4. Organize the information in a clear and concise manner. Consider using categories or sections for easy navigation, such as "venue", "catering", "entertainment", "transportation", etc.
5. Include contact information for each resource, such as phone numbers, email addresses, and websites. This will make it easy for event organizers to reach out and make necessary arrangements.
6. Add any additional information that may be helpful, such as checklists, timelines, and tips for successful event planning.
7. Review the completed resource guide for accuracy and make any necessary updates or revisions.
8. Distribute the guide to the appropriate individuals or teams involved in planning the event. This could include event coordinators, vendors, volunteers, and attendees.
9. Regularly update the resource guide as needed, especially if there are any changes or additions to the event details or available resources.

Who needs a special event resource guide?

1. Event planners and coordinators who are responsible for organizing and managing special events.
2. Vendors and service providers who are involved in the event, such as caterers, photographers, entertainers, and transportation companies.
3. Volunteers and staff members who will be assisting with the event.
4. Attendees and guests who may benefit from having access to important information about the event and its resources.

For pdfFiller’s FAQs

What is special event resource guide?

Special event resource guide is a document that outlines resources and guidelines for organizing special events.

Who is required to file special event resource guide?

Event organizers or planners are required to file the special event resource guide.

How to fill out special event resource guide?

Special event resource guide can be filled out by providing detailed information about the event, resources needed, and any special requirements or permits.

What is the purpose of special event resource guide?

The purpose of the special event resource guide is to ensure that organizers have a clear plan in place and access to necessary resources for a successful event.

What information must be reported on special event resource guide?

Information such as event date, location, expected attendance, emergency contact information, and resource requirements must be reported on the special event resource guide.

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