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MARTINSBURG BOARD OF ZONING APPEALS April 07, 2015 6:30pm 232 N. Queen Street J. Oakley Saber Council Chambers Regular Meeting Minutes With a quorum present, Legal Counsel, Katie Delligatti called

How to fill out bza april 2015 minutes

How to fill out BZA April 2015 minutes:

1. Begin with the header information: Write the date, time, and location of the BZA (Board of Zoning Appeals) meeting. Include the names of the board members and any other participants.
2. Write the agenda: List all the topics or cases that were discussed during the meeting. Include the order in which they were addressed.
3. Take detailed notes: During the meeting, record all relevant discussions, decisions, and actions taken by the board. Be sure to capture the key points raised by each participant in a clear and concise manner.
4. Include any exhibits or presentations: If there were any visual aids, documents, or presentations used during the meeting, make sure to mention them in the minutes. Briefly describe their purpose and relevance to the discussions.
5. Record motions and voting results: If any motions were made during the meeting, write down who made the motion, who seconded it, and whether it was approved or denied. Include the vote count if applicable.
6. Summarize public comments: If members of the public were given an opportunity to speak during the meeting, make note of their comments and concerns. Include a brief summary of their input.
7. Write a conclusion: Provide a summary of the meeting's key outcomes and decisions. Mention any actions that need to be taken or follow-up tasks by the board.
8. Add any additional information: Include any other relevant details that are important for documenting the meeting accurately. This may include any adjournment time, announcements, or future meeting dates.

Who needs BZA April 2015 minutes:

1. The members of the Board of Zoning Appeals themselves need the minutes as a record of their decisions and actions during the April 2015 meeting. It serves as a reference for future meetings and helps in tracking progress on issues discussed.
2. The applicants or parties involved in the cases discussed during the BZA April 2015 meeting may also need the minutes. It helps them understand the board's decisions and possibly guide them in any further actions they need to take.
3. Local government officials or administrative staff responsible for keeping records may require the BZA April 2015 minutes for documentation purposes. It aids in maintaining a comprehensive archive of the board's activities and decisions.
4. Members of the public or community members who have a vested interest in zoning issues may also find the BZA April 2015 minutes useful. It allows them to stay informed about the decisions made by the board and any potential impacts on their area of concern.

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What is bza april minutes?

BZA April minutes refer to the meeting minutes of the Board of Zoning Appeals (BZA) held in April.

Who is required to file bza april minutes?

The secretary or designated individual of the Board of Zoning Appeals is typically responsible for filing the BZA April minutes.

How to fill out bza april minutes?

To fill out BZA April minutes, document the date, time, attendees, agenda items discussed, decisions made, and any other relevant information from the meeting.

What is the purpose of bza april minutes?

The purpose of BZA April minutes is to provide a record of the proceedings, decisions, and actions taken during the Board of Zoning Appeals meeting held in April.

What information must be reported on bza april minutes?

The information reported on BZA April minutes should include meeting date, time, attendees, agenda items, discussions, decisions made, and any other relevant details.