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PURCHASING CARD CLAIMS LIST 162015 FUND 10 DEPT 100ADMINISTRATIVE SERVICES AT&T DATA AT&T×PREMIERE BIL BUCKS PARTY SHOP CALLAHAN PUB AND GRID CHILI IS ENID WINTERSON CO LOWES #00205* PayPal *CITY

How to fill out purchasing card claims list

Steps for filling out a purchasing card claims list:

1. Gather all the necessary information and documentation related to your purchases made using the purchasing card. This includes invoices, receipts, and any other supporting documents.
2. Open the purchasing card claims list document. It may be in an electronic spreadsheet format or a paper-based form provided by your organization.
3. Start by entering the date of each purchase in the claims list. This will help in organizing and tracking your expenses.
4. Write a brief description of each item or service purchased using the purchasing card. Be clear and concise to ensure accurate information.
5. Enter the vendor or supplier name from whom the purchase was made. This will help in categorizing your expenses and for any future reference.
6. Record the total amount spent for each purchase. It is important to enter the exact amount mentioned on the receipt or invoice.
7. Categorize each expense. This could be done according to expense categories predetermined by your organization, such as office supplies, travel, or meals.
8. If required, provide additional details for specific expenses, such as the purpose of the purchase or any specific project or department to which the expense is allocated.
9. Calculate the subtotal for each category and enter it in the appropriate section.
10. Double-check all the information entered in the claims list for accuracy and completeness.
11. If applicable, attach all the supporting documents, such as receipts and invoices, to the claims list.
12. Submit the completed claims list along with the supporting documents to the designated person or department responsible for reviewing and processing the purchasing card claims.
13. Keep a copy of the claims list and supporting documents for your records.
14. Regularly monitor the status of your claims to ensure proper reimbursement or reconciliation of the expenses.

Who needs a purchasing card claims list?

1. Employees who make purchases on behalf of the organization using a purchasing card need to maintain a claims list to track their expenses.
2. Finance or accounting departments within the organization require the purchasing card claims list to review, reconcile, and process the expenses.
3. Auditors or compliance officers may also require access to the purchasing card claims list for verification and auditing purposes.

For pdfFiller’s FAQs

What is purchasing card claims list?

The purchasing card claims list is a document that tracks and records all expenses made using a purchasing card.

Who is required to file purchasing card claims list?

Employees who use purchasing cards for company expenses are required to file purchasing card claims list.

How to fill out purchasing card claims list?

To fill out a purchasing card claims list, one must include details of each purchase made using the card, including date, amount, description, and business purpose.

What is the purpose of purchasing card claims list?

The purpose of the purchasing card claims list is to provide transparency and accountability for company expenses made using purchasing cards.

What information must be reported on purchasing card claims list?

The purchasing card claims list must include details such as date of purchase, amount spent, description of purchase, and business purpose.

How do I complete purchasing card claims list online?

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