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PURCHASE ORDER CHANGE NOTICE through the Texas Water Development Boar d Agency: 3/1/16 Date: Texas Water Development Boar d Stephen F. Austin Building 1700 N. Congress Avenue, RM 610B Austin, Texas

How to fill out purchase order change notice

How to fill out purchase order change notice:

1. Start by clearly identifying the purchase order number for which the change is being requested. This number is usually provided on the original purchase order document.
2. Specify the date when the change is being requested. It is important to provide an accurate date as it helps in tracking the timeline of the change request.
3. Include the name and contact information of the person or department making the change. This ensures that any questions or clarifications regarding the change can be addressed easily.
4. Clearly state the reason for the change request. Whether it is due to a pricing discrepancy, quantity adjustment, or any other relevant factor, it is important to provide a concise explanation.
5. Provide details of the requested change. This can include modifications to quantities, item descriptions, unit prices, delivery dates, or any other relevant information. Clearly and accurately specify the desired changes.
6. If necessary, attach any supporting documents that justify the change request. This can include quotes, invoices, or other relevant paperwork that validates the need for the change.
7. Sign and date the purchase order change notice. This signifies your agreement and authorization regarding the requested changes.

Who needs purchase order change notice:

1. Buyers: Purchase order change notices are typically needed by buyers in order to update or modify the details of an existing purchase order. This allows them to ensure that the correct products, quantities, and prices are ordered.
2. Suppliers: Suppliers may also require purchase order change notices to acknowledge and accept any changes requested by the buyer. This helps them update their records and ensure accurate and timely delivery of the updated order.
3. Accounts Payable: The accounts payable department may also rely on purchase order change notices to make any needed adjustments to payments or invoices. This ensures that the correct amounts are paid based on the updated purchase order.

In summary, filling out a purchase order change notice requires identifying the purchase order number, providing necessary contact and reason details, specifying the requested changes, attaching supporting documents if applicable, and signing and dating the notice. This document is typically required by buyers, suppliers, and accounts payable departments to ensure accurate and timely order modifications.

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What is purchase order change notice?

A purchase order change notice is a document used to request changes to a previously approved purchase order.

Who is required to file purchase order change notice?

Vendors or suppliers who need to make changes to an existing purchase order are required to file a purchase order change notice.

How to fill out purchase order change notice?

To fill out a purchase order change notice, vendors need to provide details of the original purchase order, the requested changes, and any supporting documentation.

What is the purpose of purchase order change notice?

The purpose of a purchase order change notice is to ensure that any changes to a purchase order are properly documented and approved.

What information must be reported on purchase order change notice?

Purchase order number, requested changes, reason for changes, and any supporting documents must be reported on a purchase order change notice.