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The Trustees of the California State University CALIFORNIA STATE UNIVERSITY, DOMINGUEZ HILLS Office of Procurement and Contracts CHANGE ORDER REQUEST Purchase Order No.: Date: Department: Instructions:

How to fill out change order request

How to Fill out Change Order Request:

1. Gather all necessary information: Before filling out a change order request, ensure that you have all the relevant details such as the project name, the parties involved, the original contract or agreement, and the specific changes being requested.
2. Identify the change desired: Clearly state the changes you are requesting and provide a detailed description. Include specific measurements, quantities, materials, or any other relevant information that will help the recipient understand the nature of the change.
3. Determine the timeline: If there is a specific deadline or timeline within which the change needs to be implemented, make sure to mention it clearly in the request. This will help the recipient prioritize and plan accordingly.
4. Consider the cost implications: If the requested change will have financial implications, mention any additional costs or savings associated with the change. Provide a breakdown of the costs, if available, and indicate how you plan to address any potential budget adjustments.
5. Obtain necessary approvals: If there are specific individuals or parties that need to approve the change order request, clearly identify them and include their contact information. This will enable the recipient to seek the required approvals without any delays.
6. Submit the change order request: Once you have filled out the request form, ensure that you follow the proper submission process as outlined by the organization or project management. Submit the request to the appropriate individual or department responsible for handling change orders.

Who Needs Change Order Request:

1. Project Managers: Project managers are responsible for overseeing the execution of a project and ensuring that any changes requested align with the original scope. They need change order requests to assess the feasibility, impact, and cost of the proposed changes and make informed decisions.
2. Clients/Customers: Clients or customers may need to request changes to the scope, specifications, or requirements of a project based on their evolving needs or circumstances. Change order requests allow them to communicate these changes effectively to the project team and ensure that everyone is on the same page.
3. Contractors/Subcontractors: Contractors and subcontractors may encounter unforeseen circumstances during the project execution that require changes to the original plan. They need change order requests to document and formalize these changes, ensuring that they are accounted for and properly compensated.
4. Design Professionals/Consultants: Architects, engineers, or other design professionals involved in a project may identify design flaws or necessary improvements that require changes. Change order requests help them communicate these design changes to the project team and ensure proper implementation.

Remember, a change order request is an essential document for any project that undergoes modifications. It provides a formal process to ensure that any changes to the original scope, timeline, or budget are documented, communicated, and approved appropriately.

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What is change order request?

A change order request is a formal written request to modify or change the scope of work in a contract.

Who is required to file change order request?

Typically, the contractor or subcontractor is responsible for filing a change order request.

How to fill out change order request?

To fill out a change order request, you need to include details of the requested change, the reason for the change, any cost implications, and obtain necessary approvals.

What is the purpose of change order request?

The purpose of a change order request is to document and track changes to the original scope of work in a construction project.

What information must be reported on change order request?

The change order request must include a description of the requested change, reasons for the change, any impact on schedule or cost, and approvals from all relevant parties.