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Attachment E. Sole Source Document to Attachment A SOLE SOURCE/PROPRIETARY REQUEST COUNTY POLICY ON SOLE SOURCE CONTRACTS: It is the policy of the County of Orange to solicit competitive bids and

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How to fill out sole source document:

01

Begin by entering your name and contact information in the designated fields. Include your full name, address, phone number, and email address.

02

Provide details about your company or organization. This should include the legal name, address, and contact information.

03

Specify the sole source justification. Explain why your company is the only one capable of providing the goods or services needed. Provide relevant supporting documentation, such as patents, specialized expertise, or previous successful partnerships.

04

Describe the goods or services required. Clearly state the nature of the product or service, including any specific features or requirements.

05

Specify the quantity or scope of the goods or services needed. Include the estimated quantity or duration, if applicable.

06

Indicate the desired delivery or completion date. Determine the deadline by which the goods or services must be provided.

07

Include any special instructions or additional information that may be necessary for the supplier to understand your requirements.

08

Sign and date the sole source document once you have reviewed it for accuracy and completeness.

Who needs sole source document:

01

Government agencies: When a government agency requires goods or services that can only be provided by a specific company, a sole source document is necessary.

02

Companies with patented technology or proprietary expertise: If your company owns exclusive rights to certain technology or possesses specialized knowledge that is critical to fulfilling a contract, a sole source document may be required.

03

Emergency situations: In urgent situations where immediate action is required, a sole source document can streamline the procurement process and ensure the necessary goods or services are obtained promptly.

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