Get the free SOLE SOURCE AFFIDAVIT - Harlingen Consolidated Independent - hcisd

Print Form SOLE SOURCE AFFIDAVIT Before me, the undersigned official, on this day, personally appeared, a person known to me to be the person whose signature appears below, whom after being duly sworn

How to fill out sole source affidavit

How to fill out a sole source affidavit:

1. Begin by obtaining the necessary form. You can usually find a sole source affidavit form online or request one from the appropriate government agency or organization.
2. Familiarize yourself with the purpose and requirements of a sole source affidavit. This document is typically used to declare that there is only one possible supplier or provider for a specific product or service, and no competitive bidding process is necessary.
3. Gather all the relevant information needed to complete the affidavit. This may include details about the product or service being sourced, the reasons why it is considered a sole source, and any supporting documentation or evidence.
4. Start filling out the affidavit form by entering your personal details, such as your name, address, and contact information. Follow the instructions on the form to provide accurate and complete responses.
5. Provide a thorough explanation of why the product or service qualifies as a sole source. This may involve describing its unique features, any copyrighted or patented elements, or why it is essential for the specific project or requirement.
6. If required, attach any supporting documents that validate your claim of sole sourcing. These can include contracts, agreements, patents, or any other relevant evidence.
7. Review the completed affidavit to ensure all information is accurate and understandable. Double-check for any errors or missing sections that could lead to delays or rejections.
8. Sign and date the affidavit as required. In some cases, you may need to get the affidavit notarized or witnessed by a authorized individual.
9. Submit the filled-out sole source affidavit to the appropriate party or organization. Follow the provided instructions on where and how to submit the document.
10. Keep a copy of the completed affidavit for your records.

Who needs a sole source affidavit:

1. Government entities: When government agencies or departments are purchasing products or services without a competitive bidding process, they often require a sole source affidavit to document the justification for not seeking multiple bids.
2. Organizations and businesses: Private organizations and businesses may also require a sole source affidavit when entering into contracts or procurements where there is no feasible alternative supplier or provider.
3. Suppliers or providers: In some cases, suppliers or providers themselves may need to fill out a sole source affidavit to demonstrate their eligibility and uniqueness in order to secure contracts or business opportunities.

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What is sole source affidavit?

Sole source affidavit is a document declaring that a particular product or service is only available from one source.

Who is required to file sole source affidavit?

Government entities or organizations that are making a purchase that is considered a sole source procurement may be required to file a sole source affidavit.

How to fill out sole source affidavit?

To fill out a sole source affidavit, the requester must provide details about the product or service being procured, reasons why it can only be obtained from one source, and any other relevant information.

What is the purpose of sole source affidavit?

The purpose of a sole source affidavit is to justify that a purchase can only be made from one particular source, typically due to unique features or proprietary technology.

What information must be reported on sole source affidavit?

Information such as the product or service being procured, reasons for it being a sole source procurement, and any supporting documentation must be reported on a sole source affidavit.