Get the free Sole Source Justification Form - sjsdk12mous

SJ SD SOLE SOURCE JUSTIFICATION FORM Instructions: Complete this form for all sole source purchases for amounts $5,000 and over. Maintain documentation for files. Request for Purchase Number: Commodity/Service

How to fill out sole source justification form

How to fill out sole source justification form:

1. Start by providing your contact information, including your name, title, department, and contact details. This will ensure that the form is properly attributed to you and allows for any follow-up communication if needed.
2. Clearly state the purpose of the sole source justification form. Explain why no other alternative sources or suppliers can fulfill your requirements. Be specific and provide supporting evidence or documentation if available.
3. Clearly identify the goods or services that you are seeking to procure through a sole source justification. Provide a detailed description of the item or service, including any specific requirements or features that are essential for your needs.
4. Explain the reasons for selecting a sole source supplier. This could include factors such as unique expertise, specialized equipment, proprietary technology, or compatibility requirements with existing systems.
5. Address any potential concerns regarding competition and price fairness. Explain why the absence of competition is justified in this particular case and how you have ensured that the proposed price is reasonable and fair. Provide any relevant market research or analysis to support your argument.
6. Include a timeline for the procurement process. Indicate when you expect to make a decision and when you anticipate the goods or services will be delivered. This will help ensure proper planning and coordination with all parties involved.

Who needs sole source justification form:

1. Departments or organizations that require goods or services that can only be provided by a specific supplier or source.
2. Projects that involve proprietary technology or specialized expertise that is only available through a particular supplier.
3. Situations where time constraints or urgent needs prevent a competitive bidding process from taking place.

Please note that the specific guidelines and procedures for filling out a sole source justification form may vary depending on your organization or institution. It is always recommended to consult any applicable policies, regulations, or guidelines before completing the form.

For pdfFiller’s FAQs

What is sole source justification form?

The sole source justification form is a document used to explain why a particular product or service should be purchased from a single vendor without a competitive bidding process.

Who is required to file sole source justification form?

Any individual or organization seeking to make a non-competitive purchase from a single vendor may be required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, you typically need to provide detailed information about the product or service, justification for why it must be purchased from a single vendor, and any other relevant details.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in procurement processes where competitive bidding is not feasible or practical.

What information must be reported on sole source justification form?

The information required on a sole source justification form may include details about the vendor, the product or service being purchased, the reason why it must be purchased from that specific vendor, and any potential conflicts of interest.

How do I edit sole source justification form in Chrome?

Install the pdfFiller Google Chrome Extension in your web browser to begin editing sole source justification form and other documents right from a Google search page. When you examine your documents in Chrome, you may make changes to them. With pdfFiller, you can create fillable documents and update existing PDFs from any internet-connected device.

How do I edit sole source justification form straight from my smartphone?

The best way to make changes to documents on a mobile device is to use pdfFiller's apps for iOS and Android. You may get them from the Apple Store and Google Play. Learn more about the apps here. To start editing sole source justification form, you need to install and log in to the app.

How do I edit sole source justification form on an iOS device?

You certainly can. You can quickly edit, distribute, and sign sole source justification form on your iOS device with the pdfFiller mobile app. Purchase it from the Apple Store and install it in seconds. The program is free, but in order to purchase a subscription or activate a free trial, you must first establish an account.