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INVITATION FOR QUOTATION TAIPEI/2016/WB2G02/Shopping/211 10022016 To, Sub: Invitation for Quotations for Supply of Goods Package Code: TAIPEI/WB/ WB2G02/211 Dear Sir, 1. You are invited to submit

How to fill out invitation for quotation

How to fill out an invitation for quotation:

1. Start by clearly stating the purpose of the invitation. Provide a brief introduction explaining the context and the reason for seeking quotations.
2. Include the details of your organization or company. This should include your name, address, contact information, and any other relevant identification details that may be required. Make sure to use a professional and formal tone throughout the document.
3. Specify the requirements or specifications for the products or services you are seeking quotations for. Provide a detailed description of what you are looking for, including any specific features, quantities, or qualities required. This will help potential suppliers understand exactly what they need to provide in their quotations.
4. Establish the deadline for submission of quotations. Clearly state the date and time by which the suppliers should submit their quotations. Make sure to consider a reasonable amount of time for suppliers to prepare and submit their offers.
5. Specify the format in which the quotations should be submitted. This could include requirements for electronic submissions, hard copies, or any specific file formats that should be used. Also, mention any additional documentation that needs to be provided along with the quotation, such as catalogs, references, or certifications.
6. Provide guidelines on how to address and submit the quotations. Specify the individual or department to whom the quotations should be addressed. Also, include instructions on the preferred method of submission, such as email, postal mail, or in-person delivery.
7. Mention any evaluation criteria that will be used to assess the received quotations. This could include factors such as price, quality, delivery terms, payment terms, or any other relevant criteria. Let the potential suppliers know what will be considered when evaluating their offers.

Who needs an invitation for quotation?

1. Businesses or organizations that require goods or services from external suppliers.
2. Government agencies or departments that need to procure specific items or services.
3. Any individual or entity that wants to gather competitive quotations to compare and choose the best supplier.
4. Event planners or organizers who need quotes for catering, equipment rental, or other services.
5. Construction companies seeking quotations for subcontracting work or the supply of materials.
6. Any entity looking to obtain multiple offers to negotiate better terms or prices.

Please note that the use and requirements for invitations for quotation may vary depending on the industry, region, or specific procurement regulations that apply. It is always advisable to consult any relevant guidelines or legal requirements to ensure compliance.

For pdfFiller’s FAQs

What is invitation for quotation?

Invitation for quotation is a document issued by a company or organization to invite potential suppliers to submit a quotation for the provision of goods or services.

Who is required to file invitation for quotation?

The procurement or purchasing department of a company or organization is usually responsible for issuing the invitation for quotation.

How to fill out invitation for quotation?

The invitation for quotation should include details such as the description of goods or services required, delivery requirements, evaluation criteria, and submission instructions.

What is the purpose of invitation for quotation?

The purpose of invitation for quotation is to gather competitive bids from potential suppliers in order to select the best offer for the goods or services needed.

What information must be reported on invitation for quotation?

The invitation for quotation must include information such as the name and address of the company issuing the invitation, the deadline for submission, and any specific requirements or criteria for the quotation.

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