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22nd January 2016 No. NITWIT/CH/PUR 138/2016/ INVITATION TO QUOTE RATES (Last Date for Submission on 8.2.2016 at 3.00 PM) To, Subject: Disposal of Hardware and other items Dear Sir, This office desires

How to fill out invitation to quote rates

How to fill out invitation to quote rates:

1. Begin by clearly stating the purpose of the invitation to quote rates. This can be done by providing a brief overview of the project or services required.
2. Include specific details about the rates you are seeking. This may include hourly rates, fixed rates, or any other pricing structure that is applicable to your project.
3. Clearly outline the scope of work or services required. Provide a detailed description of the tasks involved, the expected deliverables, and any specific requirements or qualifications necessary for the project.
4. Specify the duration of the project or the timeline in which the services are needed. This will help potential vendors understand the time commitment required and allow them to accurately provide their rates and availability.
5. Include any additional information that may be relevant or important for potential vendors to consider. This can include factors such as payment terms, contract terms and conditions, or any other specific instructions or preferences you may have.

Who needs invitation to quote rates:

1. Organizations or businesses looking to hire external vendors or service providers for a specific project or task.
2. Individuals or companies seeking competitive prices and proposals for their required services.
3. Government agencies or public institutions that need to follow specific procurement processes to ensure fair and transparent selection of vendors.

Overall, an invitation to quote rates is necessary when seeking competitive pricing and detailed proposals from potential vendors or service providers. It allows the requester to compare different rates and proposals, ensuring they choose the most suitable option for their needs.

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