Get the free Sole Source Justification - University of Washington - staff washington

Sole Source Justification http://www.washington.edu/admin/purchstores/yourdept/sole source.html Needed for all purchases in excess of $3,300.00 Here are some sample justifications we have used in

How to fill out sole source justification

How to fill out sole source justification:

1. Start by clearly identifying the procurement need for which sole source justification is required. This could be due to unique specifications, proprietary technology, or a specific supplier requirement.
2. Provide a detailed description of the product or service being sought. Include the technical specifications, desired features, and any specific requirements that must be met.
3. Justify why the procurement must be sourced from a single supplier. This could be due to exclusivity agreements, specialized expertise, or a supplier's proven track record in delivering similar products or services.
4. Consider any potential alternatives and explain why they are not suitable or available. This could include a lack of competition in the market, unique compatibility requirements, or specific certification needs.
5. Include any supporting documentation or evidence that can strengthen your justification. This may include testimonials, case studies, technical reports, or any other relevant information that helps validate the need for sole source procurement.

Who needs sole source justification:

1. Government agencies and departments often require sole source justification for certain procurements. This ensures transparency, fair competition, and value for money.
2. Private organizations may also need sole source justification when seeking to procure goods or services without open competition. This could be due to reasons such as time constraints, confidentiality requirements, or unique product specifications.
3. Contractors and suppliers who wish to be considered as the sole source for a specific product or service may need to provide justification to potential clients or customers. This helps build trust, showcase expertise, and demonstrate the value they bring.

In summary, filling out a sole source justification involves providing a thorough explanation of the need for single-source procurement, including detailed product/service descriptions, justifying why other alternatives are not viable, and providing supporting documentation. Sole source justification is required by government agencies, private organizations, and contractors/suppliers to ensure fair and transparent procurement processes.

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What is sole source justification?

Sole source justification is a document that explains why a particular vendor is the only one capable of meeting the organization's needs.

Who is required to file sole source justification?

Depending on the organization's policies, different departments or individuals may be required to file sole source justification.

How to fill out sole source justification?

Sole source justification should include detailed information about the vendor, the product or service being purchased, and the reasons why no other vendor can fulfill the requirement.

What is the purpose of sole source justification?

The purpose of sole source justification is to ensure transparency and accountability in the procurement process, especially when there is only one vendor capable of meeting the organization's needs.

What information must be reported on sole source justification?

Information such as the vendor's qualifications, the unique features of the product or service, and the cost justification must be reported on sole source justification.

How can I get sole source justification?

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