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MEETING MINUTES LOS ANGELES REGIONAL INTEROPERABLE COMMUNICATIONS SYSTEM AUTHORITY APPROVED SPECIAL LEGISLATIVE COMMITTEE MEETING Wednesday, March 12, 2014 10:00 a.m. LA County Fire Department Headquarters,

How to fill out special legislative committee meeting

How to fill out a special legislative committee meeting:

1. Determine the purpose of the meeting: Identify the specific topic or issue that the committee will be discussing and make sure it aligns with the committee's jurisdiction. This will help set the agenda and guide the meeting proceedings.
2. Invite relevant members: Select and invite individuals who have expertise or are directly involved in the topic to ensure meaningful discussions. This may include legislators, subject matter experts, stakeholders, and other relevant parties.
3. Set the date, time, and location: Choose a convenient date and time for the meeting, accounting for the availability of the invited members. Find an appropriate venue that can accommodate the expected number of attendees and provide necessary facilities, such as audiovisual equipment or interpreting services.
4. Prepare the agenda: Create a comprehensive agenda that outlines the topics to be discussed, the order of business, and the estimated timeframe for each item. Share the agenda with all participants in advance to give them the opportunity to prepare and contribute effectively.
5. Gather and distribute relevant materials: Collect any documents, reports, or presentations that will be discussed during the meeting. Ensure that these materials are organized and easily accessible to all participants. Consider sharing them electronically beforehand to allow for thorough review.
6. Facilitate the meeting: Start the meeting on time and introduce the purpose, goals, and ground rules to the attendees. Follow the agenda and encourage active participation, allowing everyone to express their viewpoints and engage in constructive dialogue. Assign someone to take minutes or record the meeting to ensure accurate documentation.
7. Vote or make decisions: If required, provide a structured process for voting or making decisions during the meeting. Clearly communicate the voting procedure and ensure all members have an opportunity to express their opinions and cast their votes. Record the outcome accurately.
8. Follow up and share outcomes: After the meeting, gather any additional information or feedback from participants. Summarize the discussion points, decisions made, and any action items resulting from the meeting. Share these outcomes with all attendees and relevant stakeholders to ensure transparency and accountability.

Who needs a special legislative committee meeting?

1. Legislators: Special legislative committee meetings are typically attended by legislators who have been assigned to the specific committee. These meetings allow them to discuss and evaluate legislative matters within their jurisdiction and propose appropriate actions or legislation.
2. Subject matter experts: Experts in fields related to the committee's focus may be invited to provide insight and knowledge on specific topics. Their expertise contributes to informed decision-making during the meeting.
3. Stakeholders: Depending on the nature of the committee's work, relevant stakeholders such as community organizations, advocacy groups, or industry representatives may be invited to share their perspectives and concerns. Their involvement ensures that a diversity of opinions and interests are considered in the decision-making process.

For pdfFiller’s FAQs

What is special legislative committee meeting?

A special legislative committee meeting is a meeting called for a specific purpose or issue outside the regular legislative session.

Who is required to file special legislative committee meeting?

Members of the legislative committee or those involved in the meeting are required to file special committee meeting reports.

How to fill out special legislative committee meeting?

Special legislative committee meeting reports can be filed electronically through the designated platform or in person at the legislative office.

What is the purpose of special legislative committee meeting?

The purpose of a special legislative committee meeting is to address specific issues or concerns that require immediate attention outside of regular session.

What information must be reported on special legislative committee meeting?

Information such as the date, time, location, agenda, attendees, decisions made, and any additional notes must be reported on special legislative committee meeting reports.

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