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GOOD FAITH EFFORT DOCUMENTATION EXHIBIT A SOLICITATION NO. CONTRACTOR/BIDDERS NAME: This form is provided to document outreach, solicitations and consideration given to DVB Es. Step 1 Contact awarding

How to fill out good faith effort documentation

How to fill out good faith effort documentation:

1. Review the requirements: Familiarize yourself with the specific guidelines and requirements for documenting good faith efforts. This may include understanding the relevant laws, regulations, or industry standards that apply.
2. Identify the goals: Define the goals or objectives that require good faith effort documentation. This could be related to areas such as hiring practices, supplier diversity, community outreach, or equal opportunity initiatives.
3. Gather relevant information: Collect any necessary data, records, or documents that demonstrate your efforts to meet the goals mentioned earlier. This may include records of recruitment efforts, supplier outreach, community engagement, or any other relevant activities that showcase your commitment to inclusivity and compliance.
4. Document your activities: Clearly outline the specific actions you have taken to meet the stated goals. Be detailed and provide evidence whenever possible. For example, if you have actively sought out diverse candidates during the hiring process, document the job postings, outreach efforts, and interview records that support this claim.
5. Include supporting materials: Attach any supporting materials or documentation that further substantiate your good faith efforts. This could include emails, letters, receipts, contracts, or any other relevant evidence that demonstrates your commitment to achieving the stated goals.
6. Review and finalize: Carefully review the completed documentation to ensure accuracy, clarity, and compliance with the requirements. Make any necessary revisions or additions before finalizing the document.

Who needs good faith effort documentation?

1. Government contractors: Businesses or organizations that have contracts with federal or state governments may be required to provide good faith effort documentation as part of their contractual obligations. This ensures compliance with regulations and guidelines related to equal opportunity, diversity, and fair hiring practices.
2. Grant recipients: Non-profit organizations or entities receiving grants from government agencies or foundations may also need to provide good faith effort documentation. This ensures that the funds are being used appropriately and in accordance with the grant's objectives, which often include promoting inclusivity and diversity.
3. Certification programs: Certain certification programs or industry associations may require their members or participants to submit good faith effort documentation. This helps uphold the standards and principles of the certification or association by ensuring that members are actively working towards goals related to diversity, equal opportunity, or fair business practices.

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