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APPENDIX L: SOAP DEBRIEFING SESSION FORM To be completed by State staff and SOAP team at the Debriefing Session Date: State: Participants: Critique of draft report General impressions: Suggested additions

How to fill out appendix l debriefing session

How to fill out appendix l debriefing session:

1. Begin by gathering all relevant information and documentation related to the debriefing session. This may include meeting agendas, minutes, and any other relevant notes or records.
2. Review the purpose and objectives of the debriefing session to ensure that you are familiar with what needs to be addressed and discussed during the session.
3. Prioritize the key points or issues that need to be covered in the debriefing session. This may include discussing any challenges or problems encountered, evaluating project outcomes, and identifying areas for improvement.
4. Prepare an agenda or outline for the debriefing session. This will help to structure the discussion and ensure that all important topics are covered.
5. Create an appropriate environment for the debriefing session. This may involve reserving a meeting space, providing necessary materials such as whiteboards or projectors, and ensuring that participants are comfortable and engaged.
6. Invite relevant stakeholders to the debriefing session. This may include project team members, clients, and other key individuals who can provide valuable insights and feedback.
7. Conduct the debriefing session according to the established agenda. Facilitate open and honest discussions, encourage active participation, and ensure that all participants have the opportunity to share their perspectives.
8. Take detailed notes during the debriefing session to capture important points, actions, and recommendations. These notes will be helpful when filling out appendix l.
9. After the debriefing session, compile all the information and insights gathered into a comprehensive summary or report. This may include documenting key takeaways, identifying lessons learned, and outlining recommendations.
10. Finally, fill out appendix l based on the information collected and the outcomes of the debriefing session. Provide a clear and concise summary of the session, including the date, participants, key discussions, and any actions or decisions made.

Who needs appendix l debriefing session:

1. Project managers: Appendix l debriefing sessions are often conducted by project managers to evaluate project performance, identify areas for improvement, and gather feedback from stakeholders.
2. Project team members: Team members directly involved in the project may also participate in the debriefing session to share their experiences, challenges, and lessons learned.
3. Clients or stakeholders: Depending on the nature of the project, clients or other stakeholders may be invited to the debriefing session to provide their perspectives, assess project outcomes, and contribute to the overall evaluation process.
4. Decision-makers: Executives or managers responsible for making strategic decisions based on the project's outcomes may also need to attend or receive reports from the debriefing session to inform their decision-making process.
5. Future project teams: Appendix l debriefing sessions can also provide valuable insights and recommendations for future project teams, helping them learn from past experiences and improve future project performance.

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What is appendix l debriefing session?

Appendix L debriefing session is a post-audit session where the findings and recommendations from the audit are discussed with the auditee.

Who is required to file appendix l debriefing session?

The auditors who conducted the audit are required to file the appendix l debriefing session.

How to fill out appendix l debriefing session?

The appendix l debriefing session should be filled out by summarizing the audit findings, recommendations, and any follow-up actions.

What is the purpose of appendix l debriefing session?

The purpose of the appendix l debriefing session is to ensure that the auditee understands the audit findings and recommendations, and to discuss any necessary follow-up actions.

What information must be reported on appendix l debriefing session?

The appendix l debriefing session should include a summary of the audit findings, recommendations, and any agreed-upon follow-up actions.

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