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Page 1-Page 2 State Of Oklahoma Commission for Rehabilitation Services Department of Rehabilitation Services 3535 N.W. 58th Street, Suite 200 Oklahoma City, Oklahoma 73112 Monday, April 14, 2014,

How to fill out notice of meeting

How to fill out a notice of meeting:

1. Start by including the name of the organization or company hosting the meeting at the top of the notice.
2. Below that, mention the date, time, and location of the meeting. Provide specific details such as the street address, room number, or any other relevant information.
3. Next, specify the purpose or objective of the meeting. Are you discussing a specific topic, making important announcements, or seeking input from attendees? Clearly state the goal to ensure everyone is on the same page.
4. Include an agenda for the meeting, listing the items or topics that will be discussed. This helps attendees prepare and understand what to expect during the meeting.
5. Indicate the duration of the meeting. Will it be an hour-long session, a half-day event, or a multi-day conference? This will help participants plan their schedules accordingly.
6. If there are any required materials or documents that attendees should review prior to the meeting, mention them in the notice. Provide instructions on how to access or obtain these materials.
7. Specify who should attend the meeting. Depending on the nature of the gathering, it may be relevant only to specific departments, teams, or individuals. Make it clear who should be present and if any substitutions are allowed.
8. Lastly, include contact information for any queries or concerns. Provide an email address or phone number, allowing attendees to reach out if they have questions or need additional information.

Who needs notice of meeting?

1. Organizers: Those responsible for scheduling and hosting the meeting need to send out the notice to inform attendees about the details and purpose of the gathering.
2. Attendees: All individuals expected to participate in the meeting should receive the notice. This could include employees, team members, stakeholders, board members, or anyone with a direct or indirect responsibility or interest in the meeting's subject matter.
3. Relevant personnel: Depending on the nature of the meeting, it may be necessary to inform specific departments, teams, or individuals who have a direct association or involvement with the topics to be discussed. Notifying these individuals ensures they can prepare accordingly and contribute to the meeting in a meaningful way.

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