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STRATFORD CITY COUNCIL ADDENDA Motion by That the Addenda be added to the Agenda for the June 8, 2015, Council and Committee meetings. 5.0 REPORT OF THE COMMITTEE OF THE WHOLE CAMERA SESSION: 5.4

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How to fill out regular council addenda and

How to fill out regular council addenda:

01

Start by obtaining a copy of the regular council addenda form. This can typically be found on the official website of the council or by requesting it from the appropriate department.

02

Read through the instructions provided on the form carefully. These instructions will guide you on how to accurately complete the addenda.

03

Begin by filling out the basic information section, which usually includes your name, contact details, and the date.

04

Next, provide the details of the council meeting for which the addenda is being prepared. This may include the meeting date, agenda item number, and any other relevant information.

05

Clearly state the purpose of the addenda. This could be to propose a new motion, amend an existing motion, or provide additional information related to a specific agenda item.

06

Use a clear and concise language to communicate your points. Be specific about the changes or additions you are proposing and provide any necessary supporting documentation or evidence.

07

Double-check all the information you have entered to ensure accuracy and completeness.

08

Sign and date the addenda form before submitting it to the appropriate council department or official.

Who needs regular council addenda:

01

Council Members: Regular council addenda are often used by council members to propose new motions, amendments, or provide additional information during council meetings.

02

Council Staff: Council staff members may also need to prepare regular council addenda to gather all the necessary information and present it to the council members.

03

Stakeholders: Stakeholders or interested parties can also submit regular council addenda if they have relevant information or proposals to contribute to the council proceedings.

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What is regular council addenda?

Regular council addenda is an additional document or information added to a council meeting agenda after the initial agenda has been published. It allows for the inclusion of urgent or time-sensitive items that could not be included in the initial agenda.

Who is required to file regular council addenda?

Elected officials, government employees, or anyone with items to add to the council meeting agenda may be required to file regular council addenda.

How to fill out regular council addenda?

Regular council addenda can typically be filled out by completing a specific form provided by the local government office responsible for managing council meetings. The form usually requires information about the item to be added, its justification, and any supporting documents.

What is the purpose of regular council addenda?

The purpose of regular council addenda is to ensure that time-sensitive or urgent items are included in the council meeting agenda, even if they could not be included in the initial agenda. It allows for transparency and proper consideration of all relevant matters.

What information must be reported on regular council addenda?

Regular council addenda typically require information such as the title of the item to be added, a brief description, the reason for urgency, any supporting documents, and the name of the person filing the addendum.

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