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Rev.9/09 SOLE SOURCE FACT SHEET AND CHECKLIST FOR SERVICES This form must be completed and submitted to the Purchasing Department. When making sole source requests for services. If a question is not

How to fill out sole source fact sheet

How to fill out a sole source fact sheet:

1. Start by gathering all the necessary information. This may include your company's name, address, contact details, and a brief description of your products or services.
2. Clearly state the purpose of the fact sheet. Is it to request sole source justification for a specific contract or procurement opportunity? Be sure to include this information in the document.
3. Provide background information about your company. This should include details about your business, such as the number of years you have been in operation, your target market, and any unique qualifications or certifications that set you apart from competitors.
4. Outline the specific contract or procurement opportunity for which you are seeking sole source justification. Include details such as the scope of work, the timeframe for completion, and any specific requirements or specifications that need to be met.
5. Justify why your company is the sole source for this opportunity. Highlight any unique or proprietary products, services, or expertise that only your company can offer. Provide evidence or examples of successful past projects or contracts to support your justification.
6. Include any supporting documentation that strengthens your case. This may include testimonials from satisfied clients, certifications or accreditation, or evidence of any patents or proprietary technology.
7. Clearly state any potential risks or challenges that may arise in proceeding with sole source procurement. Mitigate these risks by explaining how your company is equipped to handle them effectively.
8. Proofread the fact sheet thoroughly to ensure accuracy and clarity. Double-check that all the required information has been included and that the document is free from any grammatical or spelling errors.

Who needs a sole source fact sheet:

1. Companies or individuals seeking sole source justification for a specific contract or procurement opportunity.
2. Government agencies or organizations that require documented evidence to support sole source procurement decisions.
3. Legal or compliance departments within companies responsible for ensuring that proper procedures and justifications are followed when engaging in sole source procurement.

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What is sole source fact sheet?

A sole source fact sheet is a document that provides information about a single source of supply for a specific product or service.

Who is required to file sole source fact sheet?

Government agencies and departments are typically required to file sole source fact sheets when procuring goods or services from a single source.

How to fill out sole source fact sheet?

To fill out a sole source fact sheet, one must provide detailed information about the product or service being procured, the reasons for selecting a single source, and any supporting documentation.

What is the purpose of sole source fact sheet?

The purpose of a sole source fact sheet is to provide transparency and accountability in the procurement process by documenting the justification for selecting a single source of supply.

What information must be reported on sole source fact sheet?

Information that must be reported on a sole source fact sheet includes the name of the vendor, a description of the product or service, the reasons for selecting a single source, and any relevant supporting documentation.