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BOARD OF COMMISSIONERS AGENDA ITEM COVER SHEET Board Meeting Date: Presenter: Subject: Background: June 4, 2015, Dave Alaska Resolution amending Resolution RITA 222015 establishing the Guaranteed

How to fill out board of commissioners agenda

How to Fill Out Board of Commissioners Agenda:

1. Start by gathering all necessary information and documents for the agenda, such as reports, proposals, and updates from various departments.
2. Determine the order of the agenda items based on their priority and importance. Consider any time constraints or deadlines that need to be met.
3. Write a clear and concise title for each agenda item that accurately reflects the topic or purpose of discussion.
4. Include a brief description or background information for each agenda item to provide context for the commissioners.
5. Assign a specific amount of time for each agenda item to ensure efficient use of time during the meeting. Consider the complexity of the topic and the importance of discussion.
6. Allocate time for any presentations, discussions, or decision-making that need to take place for each agenda item.
7. Consider any necessary attachments or supporting documents that need to be included with the agenda. Ensure that these documents are easily accessible for all commissioners.
8. Review the completed agenda for accuracy, clarity, and completeness. Make any necessary revisions or additions before distributing it to the commissioners.
9. Distribute the agenda to all relevant parties, including the commissioners, staff members, and any other individuals who need to attend the meeting.
10. Communicate any specific instructions or expectations regarding the agenda to the commissioners and other attendees.
11. Follow up with the commissioners before the meeting to address any questions or concerns they may have regarding the agenda.
12. During the meeting, facilitate discussion and decision-making for each agenda item, ensuring that all commissioners have the opportunity to express their views and reach a consensus.

Who Needs Board of Commissioners Agenda:

1. Board of Commissioners: The agenda serves as a guide for the board members to follow during their meetings. It helps them stay organized and focused on the topics that need to be discussed and decisions that need to be made.
2. Staff Members: The agenda informs staff members about the topics that will be discussed during the meeting, allowing them to prepare and provide any necessary updates or reports.
3. Stakeholders: Individuals or groups affected by the decisions made by the board of commissioners may need to be aware of the agenda to attend the meeting or provide input on specific agenda items.
4. General Public: Depending on the nature and significance of the board's decisions, the agenda may be of interest to the general public. It allows them to stay informed about the issues being addressed by the board and potentially participate in public comment or feedback sessions.

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