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I wish to speak at this Board meeting. Name: nonagenda item Address: agenda item Phone: (for followup purposes) I wish to speak about: (organization) Description: myself I represent: A Tradition of

How to fill out nonagenda item

How to Fill Out Nonagenda Item:

1. Start by clearly identifying the purpose of the nonagenda item. Ensure that it is relevant to the meeting or discussion at hand.
2. Write a concise and descriptive title for the nonagenda item. This will help others quickly understand what it is about.
3. Provide a brief but informative description of the nonagenda item. Include any relevant background information or context that can help others understand its importance.
4. Identify the desired outcome or objective for the nonagenda item. What specific action or decision are you seeking from the group?
5. Determine the appropriate timing for discussing the nonagenda item. Consider the agenda flow and make sure it fits logically within the meeting framework.
6. Communicate the nonagenda item to the relevant parties in advance. This allows them to come prepared, research the topic if necessary, and contribute effectively to the discussion.
7. During the meeting, introduce the nonagenda item when appropriate. Clearly state the purpose and desired outcome, and facilitate a focused and constructive discussion.
8. Take notes during the discussion, capturing key points, concerns, and decisions made. This will help ensure that actions are properly documented and followed up on.
9. At the end of the discussion, summarize any decisions or actions that were agreed upon regarding the nonagenda item. Ensure that responsibilities are assigned and timelines are established.
10. Follow up on the nonagenda item after the meeting, ensuring that action steps are taken and progress is monitored.

Who Needs Nonagenda Item:

1. Individuals who have a relevant topic or issue that does not fit into the predefined agenda of a meeting may need a nonagenda item.
2. Anyone who wants to raise a new topic, suggest an idea, or discuss something that is not covered by the existing agenda may require a nonagenda item.
3. Nonagenda items can be useful for addressing urgent matters or unexpected events that arise after the agenda has been finalized, ensuring that they receive appropriate attention and discussion.

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