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ASAP 2015 Annual Meeting & Exhibition GUIDELINES FOR ANCILLARY EVENTS In order to optimize the attendee experience, ASAP monitors events planned in conjunction with the 2015 Annual Meeting & Exhibition.

How to fill out guidelines for ancillary events

How to fill out guidelines for ancillary events:

1. Start by outlining the purpose and objectives of your ancillary event. Determine what you hope to achieve and what kind of experience you want to provide for attendees.
2. Consider the target audience for your ancillary event. Who are you trying to reach and what are their needs and preferences? This will help determine the content and format of your guidelines.
3. Think about the logistics and practical aspects of your ancillary event. Include information on venue selection, equipment needed, set-up and tear-down procedures, and any other logistical details relevant to the event.
4. Consider the content and schedule of your ancillary event. Include guidelines for selecting speakers or presenters, creating a program or agenda, and managing the flow of the event.
5. Address any specific requirements or restrictions that may apply to your ancillary event. This could include guidelines related to safety, security, accessibility, and compliance with local regulations.
6. Include guidelines for marketing and promotion of your ancillary event. This could involve suggestions for social media promotion, creating marketing materials, and coordinating with other event organizers or stakeholders.
7. Consider any additional guidelines that may be relevant to your specific ancillary event. This could include guidelines for networking activities, interactive sessions, or any other unique aspects of your event.
8. Review and revise your guidelines to ensure they are clear, concise, and easy to understand. Consider seeking feedback from other team members or stakeholders to make sure all important aspects have been addressed.
9. Communicate your guidelines effectively to all relevant parties. This could involve distributing printed copies, creating an online resource, or hosting a meeting or training session to go over the guidelines.
10. Regularly evaluate and update your guidelines as needed. Ancillary events may evolve and change over time, so it's important to review and revise your guidelines to ensure they stay current and relevant.

Who needs guidelines for ancillary events:

1. Event organizers: Guidelines for ancillary events are essential for event organizers as they help in planning and managing the event effectively. These guidelines provide a roadmap for the entire event and ensure that all necessary aspects are addressed.
2. Speakers or presenters: Guidelines help speakers or presenters understand the expectations of the event and provide them with details on the content, format, and logistics of their presentation. This helps them prepare and deliver their sessions effectively.
3. Attendees: Guidelines can be helpful for attendees as well, providing them with information on what to expect from the ancillary event, what activities or sessions they can participate in, and any specific guidelines they need to follow during the event.

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What is guidelines for ancillary events?

Guidelines for ancillary events are a set of rules and regulations that outline the requirements and expectations for events that are held in conjunction with a larger event or conference.

Who is required to file guidelines for ancillary events?

Organizers or hosts of ancillary events are required to file guidelines for ancillary events.

How to fill out guidelines for ancillary events?

Guidelines for ancillary events can be filled out by providing information such as event details, expected attendance, event location, and any special requirements or restrictions.

What is the purpose of guidelines for ancillary events?

The purpose of guidelines for ancillary events is to ensure that ancillary events are organized and conducted in a safe and compliant manner.

What information must be reported on guidelines for ancillary events?

Information such as event details, expected attendance, event location, and any special requirements or restrictions must be reported on guidelines for ancillary events.