Get the free Special Council Meeting - Shire of Kalamunda - kalamunda wa gov

Special Council Meeting Minutes for Monday 26 August 2013 UNCONFIRMED i Special Council Meeting Minutes 26 August 2013 INDEX 1.0 OFFICIAL OPENING ......................................................................................................................

How to fill out special council meeting

How to fill out special council meeting:

1. Set a date and time: Choose a suitable date and time for the special council meeting that works for all members involved. Ensure that it does not clash with any other important events or meetings.
2. Create an agenda: Prepare a comprehensive agenda for the special council meeting. Include all the important topics or issues that need to be discussed and decide on the order in which they will be addressed. Share the agenda with all council members well in advance so they can come prepared.
3. Notify all members: Send out a formal notification to all council members, informing them about the special council meeting. Clearly state the purpose, date, time, and location of the meeting, along with any additional information or materials they should bring. Allow sufficient time for members to plan and make necessary arrangements.
4. Conduct the meeting: Start the special council meeting on time and follow the agenda. Ensure that all members have a chance to voice their opinions and contribute to the discussion. Maintain order and ensure that everyone adheres to the meeting guidelines and protocols.
5. Document decisions and actions: Assign someone to take minutes during the special council meeting. Record all important decisions, actions, and any assigned responsibilities. These minutes will serve as a reference for future meetings and can be shared with absent or non-voting members.
6. Follow up and implement decisions: After the meeting, circulate the minutes to all council members for review and feedback. Once finalized, distribute the minutes to ensure that everyone is aware of the decisions made. Assign responsibilities and timelines for the implementation of decisions and track progress.

Who needs special council meeting:

1. Local government bodies: Special council meetings are often required by local government bodies, such as city councils or county governing bodies. They discuss and address specific issues or urgent matters that cannot be handled through regular meetings.
2. Non-profit organizations: Non-profit organizations may require special council meetings to discuss critical matters such as budget approvals, strategic planning, policy changes, or significant events. These meetings allow board members or trustees to make informed decisions collectively.
3. Corporate boards: Special council meetings are often called by the board of directors of a corporation to discuss important business matters that require immediate attention or consideration. This can include mergers, acquisitions, major financial decisions, or crisis management.
4. Homeowners associations: Homeowners associations may convene special council meetings to address pressing matters that cannot wait until the next scheduled meeting. This could involve discussing violations of community rules, significant infrastructure issues, or changes in bylaws.
5. School or educational institutions: Special council meetings are occasionally called by educational institutions' governing bodies to address specific issues related to policies, funding, curriculum changes, or significant events affecting the institution.

Remember, each organization or group may have its own specific requirements for calling and conducting special council meetings. It is important to consult the governing rules or bylaws of the organization to ensure compliance.

For pdfFiller’s FAQs

What is special council meeting?

A special council meeting is a meeting called to address specific or urgent issues that cannot wait for a regular council meeting.

Who is required to file special council meeting?

It is typically the responsibility of the council chair or mayor to call for a special council meeting.

How to fill out special council meeting?

To fill out a special council meeting, the person calling the meeting must provide a notice to all council members and ensure that the meeting agenda is prepared ahead of time.

What is the purpose of special council meeting?

The purpose of a special council meeting is to address urgent matters, make important decisions, or address issues that cannot wait until the next regular meeting.

What information must be reported on special council meeting?

The information reported on a special council meeting may include the agenda, discussion points, decisions made, and any resolutions passed during the meeting.

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