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1 SOL PLATE MUNICIPALITY INVITATION FOR QUOTATION MAINTENANCE OF ELECTRICAL BAY DOORS EMERGENCY SERVICES Q126/2015 SUPPLIER ADDRESS: TEL NO: CELL NO.: FAX NO: Prepared for:Sol Plate Municipality Private
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How to fill out invitation for quotation
How to fill out an invitation for quotation:
01
Start by writing the heading of the invitation, which should include the company's name, address, and contact information.
02
Next, include a brief introduction stating that the company is seeking quotations for a specific product or service.
03
Provide a clear and concise description of the product or service required, including any specifications, quantities, delivery dates, or quality requirements.
04
Outline the format in which the quotations should be submitted, specifying whether it should be in writing, via email, or through an online platform.
05
Include any necessary supporting documents, such as technical specifications, drawings, or sample contracts, to provide potential suppliers with all the information they need to prepare an accurate quotation.
06
Indicate the deadline for the submission of quotations, ensuring that it allows suppliers enough time to prepare their proposals.
07
Clearly state the evaluation criteria that will be used to assess the quotations, such as price, quality, delivery time, or any other relevant factors.
08
Provide instructions on how to submit the quotations, including the designated contact person, their contact information, and any specific requirements for the submission.
09
Finally, conclude the invitation by thanking the potential suppliers for their interest and expressing the company's willingness to answer any questions or provide additional information as needed.
Who needs an invitation for quotation?
01
Any organization or company that is looking to purchase goods or services can benefit from issuing an invitation for quotation.
02
Governments, public agencies, or non-profit organizations often use this process to ensure transparency and fairness in their procurement procedures.
03
Small businesses or startups that are looking to compare prices and negotiate favorable terms with potential suppliers can also utilize invitations for quotation to their advantage.
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