Get the free REQUEST TO APPROVE SOLE-SOURCE CONTRACT WITH AMER-I-CAN - www2 co la ca

September 5, 2002, Honorable Board of Supervisors County of Los Angeles 383 Kenneth Hahn Hall of Administration Los Angeles, California 90012 Dear Supervisors: REQUEST TO APPROVE RESOURCE CONTRACT

How to fill out request to approve sole-source

How to Fill Out a Request to Approve Sole-Source:

Gather Information:

1. Identify the goods or services that require sole-source procurement.
2. Collect detailed specifications, including technical requirements and any unique features.
3. Obtain any supporting documentation, such as quotes or estimates from potential suppliers.

Contact the Relevant Authorities:

1. Determine who is responsible for approving sole-source requests within your organization or department.
2. Reach out to the appropriate person or department to understand the specific requirements and procedures for submitting the request.

Start the Request Form:

1. Introduce the purpose of the request and provide contact information for the requester.
2. Include the date and any reference numbers or codes that are relevant.
3. Clearly state the need for sole-source procurement and explain why alternative suppliers are not suitable or available.

Provide Background Information:

1. Describe the context and background for the requested goods or services.
2. Include information about previous procurement attempts, if applicable, and the reasons for their failure.
3. Explain any urgency or time constraints that necessitate sole-source procurement.

Justify Sole-Source Selection:

1. Present a detailed explanation of why the specific supplier is being proposed.
2. Highlight any special expertise, unique capabilities, or exclusive rights they possess.
3. Demonstrate how the selected supplier meets all the specified requirements in the most advantageous manner.

Evaluate Cost and Value:

1. Include a breakdown of the proposed costs, including any discounts, warranties, or additional services.
2. Compare the overall value offered by the sole-source supplier with the potential costs and risks of alternative options.
3. Explain any cost savings or additional benefits derived from selecting the proposed supplier.

Who Needs a Request to Approve Sole-Source:

1. Organizations or departments that require goods or services that can only be provided by a specific supplier or source.
2. Entities facing time constraints or urgent needs that prevent them from engaging in competitive bidding processes.
3. Instances where alternative suppliers are not available, suitable, or capable of fulfilling the specific requirements.
4. Any organization or department that has a designated process for approving sole-source procurements and ensuring transparency and accountability.

For pdfFiller’s FAQs

What is request to approve sole-source?

Request to approve sole-source is a formal document submitted to obtain approval for purchasing goods or services from a single source without a competitive bidding process.

Who is required to file request to approve sole-source?

The department or individual responsible for procurement within an organization is typically required to file the request to approve sole-source.

How to fill out request to approve sole-source?

The request to approve sole-source should include details such as the rationale for selecting the single source, the pricing information, and any relevant documentation supporting the decision.

What is the purpose of request to approve sole-source?

The purpose of request to approve sole-source is to provide transparency and justification for the decision to procure goods or services from a single source without a competitive bidding process.

What information must be reported on request to approve sole-source?

The request to approve sole-source must include details such as the name of the vendor, the description of goods or services, the pricing information, and the rationale for selecting the single source.

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