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El Paso Metropolitan Planning Organization TRANSPORTATION POLICY BOARD AGENDA PROJECT SUMMARY JANUARY 10, 2014, AGENDA ITEM NO. 3: Discussion and action to amend the Fiscal Year 20142015 Unified Planning

How to fill out discussion and action to

How to fill out discussion and action to:

1. Identify the topic or issue: Start by clearly defining the topic or issue that needs to be discussed and acted upon. This could be a specific problem, a decision that needs to be made, or a goal that needs to be achieved.
2. Gather relevant information: Before engaging in a discussion, it is important to gather all the necessary information related to the topic. This could include data, facts, research findings, or any other relevant resources that will help in making informed decisions and taking appropriate actions.
3. Invite the appropriate participants: Determine who needs to be part of the discussion and action. Involve individuals who have the necessary expertise, knowledge, or authority to contribute effectively. This could include team members, stakeholders, subject matter experts, or anyone else who can provide valuable insights.
4. Set clear objectives: Clearly define the objectives of the discussion and action. What do you hope to achieve through this process? Whether it is to brainstorm potential solutions, make a decision, or develop an action plan, clearly outlining the objectives will help guide the discussion and keep it focused.
5. Facilitate an open and inclusive discussion: Encourage all participants to share their thoughts, ideas, and perspectives on the topic. Create a safe and inclusive environment where everyone feels comfortable expressing their opinions. Listen actively, ask clarifying questions, and encourage healthy debate to ensure a thorough exploration of the issues at hand.
6. Document key points and decisions: As the discussion progresses, it is crucial to document the key points raised, decisions made, and actions agreed upon. This could be done by assigning a note-taker or using a collaborative document where everyone can contribute. Clear and concise documentation will serve as a reference for future actions and help track progress.

Who needs discussion and action to:

1. Teams and organizations: Discussions and actions are essential for teams and organizations to address challenges, solve problems, make decisions, and achieve their goals. It ensures that everyone is on the same page and working towards a common objective.
2. Project managers: Project managers need discussions and actions to effectively plan, execute, and monitor projects. Through discussions, they can identify potential risks, come up with mitigation strategies, make necessary adjustments to the project plan, and ensure the successful completion of the project.
3. Decision-makers: Individuals responsible for making critical decisions in any context, such as business leaders, policymakers, or managers, require discussions and actions to gather essential information, consider different perspectives, and make well-informed decisions that have a significant impact on their organizations or communities.

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