Get the free Minutes of Ordinary Meeting of Council - 6 October 2014

Ordinary Meeting of Council Chambers, Service Center 275 Upper Heidelberg Road, Ivanhoe 6 October 2014 commencing at 7.45pm MINUTES THE MAYORS ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE .........................

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How to fill out minutes of an ordinary meeting:

1. Start by including the name of the organization or group, date, time, and location of the meeting at the top of the document. This information helps provide context and reference for the minutes.
2. Create a list of attendees, including their names and roles or positions within the organization or group. This helps identify who was present for the meeting and can be useful for future reference.
3. Begin the minutes by providing a brief summary or overview of the meeting's agenda. This includes mentioning any topics or issues that were discussed or decisions that were made.
4. Write down the main points and discussions of each agenda item. Be concise and include key information, decisions, and action items. Use clear headings or subheadings to organize the minutes and make it easy for others to follow.
5. Include any reports or presentations that were given during the meeting. Summarize the important points discussed, highlight any key findings or recommendations, and note any actions or decisions resulting from these reports.
6. Document any motions or resolutions that were passed during the meeting. Include the wording and outcome of each motion, as well as the names of those who proposed and seconded them. This helps provide a record of formal decisions made.
7. Make note of any important discussions, opinions, or concerns raised during the meeting. This can provide context and background for future reference, as well as help track the progress or development of certain issues.
8. If there are any assignments or action items resulting from the meeting, clearly document them in the minutes. Include the responsible person or team, deadlines, and any relevant details. This ensures that tasks are assigned and followed up on efficiently.
9. Finally, close the minutes by including the time of adjournment and the date of the next meeting, if applicable. This helps provide closure and sets the stage for future meetings.

Who needs minutes of an ordinary meeting?

1. Organizations and groups of all sizes and types usually require minutes of their ordinary meetings. This includes businesses, non-profit organizations, government agencies, and community groups.
2. The minutes serve as an official record of the meeting, documenting discussions, decisions, and actions taken. They provide transparency and accountability, ensuring that everyone has access to the same information.
3. Minutes are often required for legal and administrative purposes, such as complying with regulations, demonstrating compliance with bylaws or policies, or providing evidence in case of disputes or legal matters.
4. The minutes serve as a reference for attendees, allowing them to refresh their memory about the meeting's discussions and decisions. They can also be circulated to members who were unable to attend, keeping them informed.
5. Minutes are useful for future planning and follow-up. They provide a historical record that can be referred back to when preparing for future meetings or evaluating progress on previous decisions and actions.

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What is minutes of ordinary meeting?

Minutes of ordinary meeting are a formal written record of the discussions, decisions, and actions taken during the meeting.

Who is required to file minutes of ordinary meeting?

The person responsible for organizing and hosting the meeting is typically required to file the minutes of ordinary meeting.

How to fill out minutes of ordinary meeting?

Minutes of ordinary meeting should include details such as date, time, attendees, agenda items, discussions, decisions, and action items. They should be clear, concise, and accurately reflect the meeting proceedings.

What is the purpose of minutes of ordinary meeting?

The purpose of minutes of ordinary meeting is to provide a formal record of what was discussed, decided, and agreed upon during the meeting. They serve as a reference point for attendees and a record for future reference.

What information must be reported on minutes of ordinary meeting?

Minutes of ordinary meeting should include details on meeting date, time, location, attendees, agenda items, discussions, decisions made, action items assigned, and any other relevant information discussed during the meeting.