Get the free Special Event Application - Coquitlam - coquitlam

City of Coquitlam Special Event Application Special Event Office Innovation Center 1207 Pine tree Way, Coquitlam, BC, V3B 7Y3 Fax form back to: 604.927.6510 Phone: 604.927.6952 Contract #: The purpose

How to fill out special event application

How to fill out a special event application?

1. Start by gathering all necessary information and documents required for the application. This may include details about the event, such as the date, time, location, and purpose, as well as any permits or licenses that may be required.
2. Carefully review the application form to ensure you understand all the questions and requirements. Take note of any specific instructions or supporting documents that need to be submitted along with the application.
3. Begin by filling out your personal information, such as your name, address, phone number, and email. Provide any additional contact information that may be necessary for communication regarding the event.
4. Provide a detailed description of the event, including its purpose, activities, and any special amenities or considerations. Be clear and concise in explaining what will take place during the event.
5. If applicable, indicate whether there will be any alcohol service or sales at the event. If yes, additional permits or licenses may be required, and you will need to provide details about how you plan to handle alcohol responsibly.
6. Include information about any food vendors or concessions that will be present at the event. This may include details about their permits, licenses, and food handling practices.
7. If your event will require any temporary structures or equipment, such as tents, stages, or sound systems, provide details about their setup, safety measures, and any necessary permits or inspections.
8. If there will be any street closures, traffic control, or parking arrangements for the event, include this information in the application. Specify any required permits or plans for managing traffic flow and ensuring public safety.
9. Review your completed application form thoroughly to make sure all information is accurate and complete. Attach any required supporting documents, such as site plans, insurance certificates, or event layouts.
10. Finally, submit your application along with any applicable fees to the appropriate agency or department responsible for processing special event permits. Keep a copy of the application and any supporting documents for your records.

Who needs a special event application?

1. Event organizers or individuals planning to host a special event in a public space may need to submit a special event application. This could include individuals, businesses, or organizations organizing events such as festivals, concerts, parades, charity runs, or public gatherings.
2. Depending on local regulations and policies, a special event application may be required to ensure the event meets safety standards, manages potential risks, and complies with zoning and permit requirements.
3. Furthermore, individuals seeking to serve alcohol or require temporary street closures for their event will likely need to submit a special event application to obtain the necessary permits and licenses.

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What is special event application?

Special event application is a form that must be submitted to the appropriate authorities in order to hold an event that is out of the ordinary or requires special permission.

Who is required to file special event application?

Any individual or organization that wishes to hold a special event that falls outside of the regular permit requirements is required to file a special event application.

How to fill out special event application?

To fill out a special event application, you must provide all required information about the event, including date, location, purpose, expected attendance, and any special requirements.

What is the purpose of special event application?

The purpose of a special event application is to ensure that the event is planned and executed in a safe and organized manner, taking into account any potential impacts on the community.

What information must be reported on special event application?

Information that must be reported on a special event application typically includes event details, contact information for the organizers, any required permits or licenses, and a safety and security plan.