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This document outlines the process for making a public records request to the Ohio EPA, including definitions, response timeframes, copying costs, and contact information.
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How to fill out public records request and

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How to fill out Public Records Request and File Reviews

01
Identify the specific records you need and ensure they fall under the public records laws.
02
Visit the relevant agency's website to check if there is a specific form for Public Records Requests.
03
Complete the form with your personal information, a detailed description of the records you are requesting, and the timeframe for the records.
04
Submit your request either online, via email, or by mailing a printed copy to the agency.
05
Keep a copy of your request for your records.
06
Follow up with the agency if you do not receive a response within a reasonable timeframe.
07
Review obtained records and consult with legal counsel if necessary to address any redactions or denials.

Who needs Public Records Request and File Reviews?

01
Individuals seeking information for personal research or legal matters.
02
Lawyers looking for evidence or documentation related to cases.
03
Journalists and media professionals investigating stories.
04
Researchers requiring data for academic purposes.
05
Activists and community members holding government accountable.
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Prompt access to public records is required by the CPRA (Government Code 6253). However, the agency has 10 days to respond to the request, either providing the information, or may provide a detailed explanation as to what information may be released or what cannot because it is protected by law.
Form of the Request. A record request under the CPRA can be made orally or in writing, in person or by phone. A written request can be mailed, emailed, faxed or personally delivered.
A public record refers to information that has been recorded and/or filed by a public agency. The Freedom of Information Act (FOIA) was passed in the United States in 1966 to provide access to the American people to everything touched by a government worker or tax dollar at any level of government.

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A Public Records Request is a formal inquiry for access to documents and information maintained by government agencies. File Reviews typically involve the examination of these records to ensure their accuracy, completeness, and compliance with regulations.
Any individual or organization can file a Public Records Request. There are no specific requirements, but requests are often made by journalists, researchers, and members of the public seeking transparency and accountability.
To fill out a Public Records Request, one usually needs to provide their contact information, specify the records being requested, and state the reason for the request if required by the agency. Checking the specific agency's guidelines can enhance the request's success.
The purpose is to promote transparency, allow the public to access government information, ensure accountability, and enable scrutiny of government actions and decisions.
The information typically includes the requestor's name and contact information, a detailed description of the requested records, the dates or time frame for the records, and any applicable fees. Agencies may also report the status of the request and the response provided.
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