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San Juanita Martinez, Procurement Travel Clerk (956) 7225174, ext. 1106 Fax (956) 7261301 TRAVEL ARRANGEMENT REQUEST FORM Date: / / Requisition No.: Traveler: D.O.B.: / / Region: As reflected on I.D.

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How to fill out travel arrangement request form

How to fill out a travel arrangement request form:

01

Start by filling out your personal information. This includes your name, contact information, and any necessary identification details such as your passport number or driver's license.

02

Indicate the purpose of your travel. Specify whether it is for business or personal reasons, and provide additional details if required, such as the name of the event or conference you are attending.

03

Provide information about your travel dates. Include the departure and return dates, as well as any flexibility or specific requirements you may have regarding your schedule.

04

Specify your preferred mode of transportation. Indicate if you prefer to travel by air, train, or any other mode of transportation. If you have specific airline preferences or frequent flyer program details, mention them here.

05

Mention your accommodation preferences. State whether you would like to stay in a hotel, a specific hotel chain, or if you have any specific requirements such as the need for a wheelchair-accessible room.

06

Outline any additional services or requirements. This could include airport transfers, meal preferences, special dietary needs, or any other special requests you may have for your trip.

07

Provide the necessary approvals and signatures. Make sure to sign and date the form, and if required, get it reviewed and approved by your manager or supervisor.

Who needs a travel arrangement request form?

01

Employees or individuals who are traveling for business purposes. This could include employees attending conferences, meetings, or conducting business in different locations.

02

Students or faculty members who are participating in educational programs or exchange programs abroad.

03

Individuals who are traveling for personal reasons but require assistance with travel arrangements, such as booking flights, accommodations, or transportation.

In general, anyone who needs assistance with organizing their travel plans and wants to ensure a smooth and coordinated trip should fill out a travel arrangement request form.

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