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VEHICULAR USE POLICY CONTENTS Policy StatementEffective Date:April 1, 2012Reason for PolicyMap Updated:July 10, 2014Who Should Read this Policy TextResponsible University Officer:ProceduresProvost

How to fill out vehicular use policy

How to fill out vehicular use policy:

1. Review the purpose and scope of the policy: Before filling out the vehicular use policy, it is important to understand the purpose and scope of the policy. This will help you tailor the policy according to your specific needs and requirements.
2. Gather relevant information: Collect all the necessary information such as vehicle details, driver information, and any specific guidelines or regulations that need to be incorporated into the policy.
3. Identify authorized drivers: Determine who is authorized to drive the vehicles covered by the policy. This may include employees, contractors, or other individuals.
4. Define vehicle usage restrictions: Specify any restrictions on the use of vehicles, such as prohibited activities, off-road usage, or limitations on personal use.
5. Establish maintenance and inspection guidelines: Develop guidelines for vehicle maintenance and regular inspections to ensure optimal safety and performance.
6. Determine reporting and accident procedures: Outline the process for reporting accidents, damages, and any incidents involving the company's vehicles. This may include reporting requirements, documentation, and contact information.
7. Include insurance and liability information: Incorporate details about the company's insurance coverage and liability policies related to the use of vehicles. This may involve providing proof of insurance, outlining coverage limits, and specifying who is responsible for accidents or damages.
8. Review and obtain necessary approvals: Make sure to review the completed vehicular use policy with the appropriate stakeholders, such as management or legal department, to ensure compliance with company policies and regulations. Obtain any necessary approvals before implementing the policy.

Who needs vehicular use policy:

1. Businesses with company-owned vehicles: Any company that owns and operates vehicles for business purposes should have a vehicular use policy in place. This ensures that there are clear guidelines for vehicle usage, driver responsibilities, and accident reporting, helping to protect the company's assets and manage liability.
2. Employers with employees who drive for work purposes: If your employees drive as part of their job, whether it's using company-owned vehicles or their own, having a vehicular use policy becomes crucial. It helps establish rules for safe driving, manages potential risks, and promotes responsible behavior on the road.
3. Organizations with a fleet of vehicles: Whether it's a commercial fleet company, delivery service, or public transportation provider, organizations with a fleet of vehicles require a comprehensive vehicular use policy. This ensures that all drivers understand their responsibilities, maintenance requirements, and safety protocols when using the vehicles.

In summary, filling out a vehicular use policy involves understanding its purpose, gathering relevant information, identifying authorized drivers, setting usage restrictions, establishing maintenance and accident procedures, including insurance details, and obtaining necessary approvals. This policy is essential for businesses with company-owned vehicles, employers with employees who drive for work, and organizations with a fleet of vehicles.

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