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This document contains the minutes of the Charleroi Borough Council meeting held on April 12, 2012, including attendance, reports, motions, and the meeting agenda.
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How to fill out regular meeting minutes
How to fill out Regular Meeting Minutes
01
Start with the date, time, and location of the meeting.
02
List the names of attendees and those absent.
03
State the purpose of the meeting.
04
Outline the agenda items discussed.
05
Record decisions made and action items assigned, including who is responsible for each item.
06
Note any important points or discussions that occurred during the meeting.
07
Summarize any follow-up items and the date for the next meeting.
08
Review the minutes for accuracy before finalizing.
Who needs Regular Meeting Minutes?
01
Participants of the meeting for reference.
02
Management for tracking decisions and actions.
03
Stakeholders who were not present to stay informed.
04
Future team members for onboarding and context.
05
Regulatory bodies if the meeting pertains to compliance or governance.
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People Also Ask about
What is the protocol for taking minutes?
The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.
What is the proper format for minutes of a meeting?
How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.
What are the Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What are the guidelines to write minutes of meeting?
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
What are the standard styles of minutes of a meeting?
There are three standard meeting minutes formats: action, discussion, and verbatim.
What are Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What 8 things should the minutes of a meeting include?
8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.
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What is Regular Meeting Minutes?
Regular Meeting Minutes are official written records that capture the discussions, decisions, and actions taken during a meeting.
Who is required to file Regular Meeting Minutes?
Typically, the secretary or designated note-taker of an organization is required to file Regular Meeting Minutes.
How to fill out Regular Meeting Minutes?
To fill out Regular Meeting Minutes, start by recording the meeting's date, time, and location, list attendees, summarize discussions, note decisions made, and include any action items.
What is the purpose of Regular Meeting Minutes?
The purpose of Regular Meeting Minutes is to provide an official account of what occurred during the meeting, ensuring transparency and serving as a reference for future decisions.
What information must be reported on Regular Meeting Minutes?
Regular Meeting Minutes must report the date and time of the meeting, attendees, agenda items discussed, key points made, decisions taken, and any action items assigned.
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