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MINUTES NORTHWEST AREA SCHOOLS EDUCATIONAL COOPERATIVE GOVERNING BOARD SPECIAL MEETING April 20, 2015 3:00 p.m., Isabel, SD 1 The special meeting of the Northwest Area Schools Educational Cooperative

How to fill out minutes northwest area schools

How to Fill Out Minutes for Northwest Area Schools:

1. Start by having a clear understanding of what minutes are and why they are important. Minutes are written records of what happened during a meeting. They serve as a documentation of decisions made, actions taken, and any important discussions or information discussed during the meeting.
2. Use a template or create your own format for the minutes. Having a consistent structure will make it easier for the reader to navigate through the document. Include sections such as date, time, location of the meeting, attendees, agenda items, and action items.
3. Begin the minutes with the basic meeting information. Include the name of the school or organization, the date and time of the meeting, and the location. This helps create context for the readers and allows them to easily identify the meeting being documented.
4. List the attendees of the meeting. Include the names of all individuals present, as well as their role or title in the school or organization. This helps give credit and recognition to those who participated and allows for accountability.
5. Outline the agenda items discussed during the meeting. List each agenda item separately and briefly summarize the discussions or decisions made regarding each item. Include any important points or actions taken during the discussion.
6. Document any action items or follow-up tasks assigned during the meeting. Clearly state who is responsible for each task and the deadline for completion. This helps ensure that the decisions and plans made during the meeting are implemented and followed through.
7. Record any other relevant information, such as presentations given, reports shared, or any significant updates or announcements. This helps provide a comprehensive overview of what happened during the meeting and serves as a reference for future meetings or discussions.

Who needs minutes for Northwest Area Schools?

1. School Administrators: Minutes serve as an official record of the decisions and actions taken during meetings. School administrators can refer to the minutes to ensure that decisions made during meetings are implemented effectively and to track the progress of action items.
2. School Board Members: Minutes provide school board members with a summary of what occurred during meetings. They help board members stay informed about important discussions and decisions made by the school administration, allowing them to make informed decisions and provide guidance and oversight.
3. Teachers and Staff: Minutes can be shared with teachers and staff members who were unable to attend the meeting. By reviewing the minutes, they can stay up to date with important decisions, announcements, or updates that may impact their roles or responsibilities within the school.
4. Parents and Community Members: Depending on the school's policy, minutes may be made available to parents and community members. This allows them to stay informed about discussions and decisions made by the school administration and provides transparency in the decision-making process.

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