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Bridgewater State University Information Technology DivisionProject Request and Approval ProcessBridgewater State University Information TechnologyProject Management OfficeProject Request and Approval

How to fill out project request and approval

How to Fill Out a Project Request and Approval:

1. Start by gathering all the necessary information about the project. This includes the project's title, objectives, scope, budget, and timeline. Make sure to consult with key stakeholders and team members to ensure all relevant details are included.
2. Begin completing the project request form. Usually, this form will ask for basic information such as the requester's name, department, and contact information. Provide accurate and up-to-date details to facilitate communication throughout the approval process.
3. Clearly articulate the project's purpose and desired outcomes in the request form. Use concise and specific language that leaves no room for ambiguity. This will help the approver understand the project's significance and determine its alignment with organizational goals.
4. Provide a detailed breakdown of the project's scope. Specify the deliverables, milestones, and key activities involved. Include any dependencies or constraints that may impact the project's feasibility or timeline.
5. Estimate the project's budget and resource requirements. Based on the scope outlined above, estimate the costs associated with the project, including personnel, equipment, materials, and any external services that may be required. It is important to be as accurate as possible to ensure realistic project planning.
6. Define the project's timeline or schedule. Indicate the start and end date of the project and highlight any critical milestones or deadlines. This will help the approver assess the project's feasibility and potential risks.
7. Identify any potential risks and mitigation strategies. Anticipate potential challenges that may arise during the project and propose ways to address them. This demonstrates proactive thinking and helps the approver understand that you have considered all aspects of the project.
8. Submit the completed project request form to the designated approver or department. Follow any established protocols for submission, such as using an online project management system or forwarding the request via email.

Who Needs Project Request and Approval:

Project request and approval are typically required in organizations where a systematic approach to project management is followed. This includes both large and small businesses, government agencies, non-profit organizations, and educational institutions.

The following individuals or entities typically require project request and approval:

1. Project requesters: These are the individuals or departments initiating the project. They need to provide detailed information and justification for the project, outlining its importance and expected benefits.
2. Project sponsors: These are high-level stakeholders responsible for overseeing the project's success. They review and approve project requests, ensuring alignment with organizational objectives and resource availability.
3. Project managers: These individuals are responsible for planning, executing, and monitoring projects. They play a crucial role in preparing project requests and obtaining approval.
4. Finance or budget departments: These departments review project requests to assess the financial feasibility and availability of resources. They ensure that the proposed project aligns with the organization's financial capabilities and priorities.
5. Executive management: Depending on the organization's structure, executive management may also be involved in project request and approval. They provide final authorization and guidance, ensuring that the project aligns with the overall strategic direction.

Overall, project request and approval involve multiple stakeholders who work together to evaluate and authorize projects based on their alignment with organizational goals, available resources, and feasibility.

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What is project request and approval?

Project request and approval is the process of submitting a formal proposal for a project and obtaining authorization to proceed with that project.

Who is required to file project request and approval?

Typically, project managers or project sponsors are required to file project request and approval.

How to fill out project request and approval?

Project request and approval forms usually require information such as project scope, objectives, budget, timeline, and resources needed.

What is the purpose of project request and approval?

The purpose of project request and approval is to ensure that projects align with organizational goals, are feasible, and have the necessary resources allocated.

What information must be reported on project request and approval?

Project request and approval forms typically require details on project purpose, objectives, deliverables, timelines, budget, risks, and stakeholders.